Executive and Personal Assistant
We are seeking a highly organised, proactive, and discreet Personal Assistant & Executive Assistant to support a Senior Executive in both professional and personal capacities. This role requires exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast‐paced environment. The ideal candidate is a trusted partner who anticipates needs, takes initiative, and ensures seamless day‐to‐day operations.
About the Role
Executive Support
* Manage and prioritise the executive's calendar, appointments, and meetings.
* Prepare agendas, take minutes, and coordinate follow‐up actions.
* Draft, proofread, and manage correspondence, reports, presentations, and documentation.
* Coordinate domestic and international travel, including itineraries, bookings, and logistics.
* Handle confidential information with discretion and professionalism.
* Liaise with internal stakeholders, clients, board members, and external partners.
* Assist with project management, tracking deadlines and deliverables.
* Prepare briefing notes and ensure the executive is well‐prepared for meetings and events.
Personal Assistance
* Manage personal appointments, errands, and household administration as required.
* Coordinate personal travel, events, and family logistics.
* Assist with purchasing, bookings, gift management, and personal tasks.
* Maintain confidentiality and exercise sound judgement in all personal matters.
Operational & Administrative Support
* Organise files, records, and information for easy access and retrieval.
* Manage expenses, reimbursements, and budget tracking.
* Assist with task prioritisation and workflow optimisation.
* Support organisational systems, processes, and improvements.
About You
* Previous experience as a Personal Assistant, Executive Assistant, or similar role.
* High‐level organisational and time‐management skills.
* Strong written and verbal communication skills.
* Competency with Microsoft Office and general digital tools.
* Ability to work independently, manage competing demands, and meet deadlines.
* High degree of discretion, confidentiality, and professionalism.
* Excellent problem‐solving skills and attention to detail.
* Experience in supporting C‐suite or Senior Executives.
* Project coordination or administrative management experience.
* Ability to adapt to changing priorities and responsibilities.
* Experience across corporate, community, or multi‐business environments.
* Opportunity to work closely with executive leadership.
* Diverse, dynamic role with both professional and personal support duties.
* Flexible working arrangements (if applicable).
Tardis Indigenous is committed to building inclusive, culturally safe teams and we encourage applicants from all backgrounds to apply.
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