Executive Assistant to the President, Government & Defence
Based in Canberra, reporting directly to the President, you will deliver comprehensive executive support while overseeing efficient office operations. The role requires flexibility to travel as needed and the ability to work autonomously.
Responsibilities
* Deliver comprehensive executive support, including complex diary and inbox management, travel coordination and meeting preparation.
* Proactively anticipate executive requirements by managing priorities, workflows and sensitive information.
* Coordinate agendas, presentations and documentation for senior leadership and confidential meetings.
* Act as a confidential executive liaison, managing highly sensitive matters with discretion and professionalism.
* Ensure effective day‐to‐day office operations, including IT equipment, document control and office administration.
* Manage expense claims, invoices and cost control activities in line with policy.
* Coordinate reward and recognition programs and service awards.
* Oversee visitor management, meetings, events and professional workplace presentation.
* Manage domestic and international travel bookings and reconciliations, demonstrating flexibility to travel as required.
Qualifications
* Proven experience as an Executive Assistant or in a similar role supporting senior leaders.
* A demonstrated track record of managing highly confidential and sensitive information with discretion.
* Exceptional organisational, multitasking and time‐management skills.
* Confidence to take ownership, work independently and hold your own in an executive environment.
* Strong communication skills and the ability to take direction while exercising sound judgement.
* Advanced MS Office capability and experience with corporate systems.
* A flexible, proactive mindset and the ability to perform under pressure.
* Qualification or background in Communications or Business advantageous.
Legal Requirements
You must be entitled to work in Australia and be prepared to undertake pre‐employment checks including a criminal history check and medical examinations.
Equal Employment Opportunity
At Toll, we value a diverse, inclusive and authentic workplace. Everyone is welcome including those of all ages, ethnicities, genders and abilities.
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