Project Support Officer
About the Role
We are currently seeking a highly skilled and experienced Project Support Officer to provide general administration support to project managers, teams, and delivery services as required.
This role is located at our Melbourne depot and involves supporting the management, systems, and administration of projects and programs to deliver successful outcomes.
Your Key Responsibilities
* Assisting project teams with administrative tasks and duties
* Organizing deliveries and shipments to and from site as needed
* Collaborating with the fleet team to ensure vehicles on site are serviced and compliant
* Managing amenities, stationery, and maintaining a well-functioning site office
* Assisting with travel bookings for project teams as required
* Maintaining project compliance documentation such as timesheets and induction records
* Supporting project cost management, MCR daily diaries, and SAP functions
* Creating expense claims and credit card (flexi-purchase) process
* Assisting with the creation and distribution of communications to project teams
* Escalating issues as required to the project manager
* Managing the onsite visual board
* Drafting reports and documents as required by the project manager
* Creating PRs and processing GRs within SAP for the project
* Creating invoices as required in SAP for the project
* Preparing internal and external reporting, registers, and templates
* Providing effective and efficient management of project records
About You
To be successful in this role, your resume should demonstrate:
* Ability to manage and navigate fast-paced change and deal with ambiguity
* Experience with administrative duties within an office context
* Time working autonomously and juggling multiple priorities without supervision and with sound judgment
* A clean full Class C driving license
Career Advancement
When you join us, you become part of a diverse, inclusive, flexible, and passionate team that celebrates international days and weeks.