About The OrganisationThe Swimming Pool & Spa Association (SPASA) is the peak member-based industry association dedicated to advancing the pool, spa and outdoor living industries across Australia and New Zealand.
Our members work enhances the lives of people by providing access to the healthy and enjoyable perks of swimming and water recreation.
Operating as a single national body, SPASA delivers member services, events, training, advocacy, advice and a range of commercial products aimed at supporting and promoting our members.Role OverviewThe Events & Awards Coordinator is responsible for the coordination and delivery of SPASA's events, ensuring they meet SPASA's engagement objectives and are delivered in line with budgets and resourcing.
The Coordinator oversees the systems, portals, and platforms that support the effectiveness of awards and event marketing activities.
The Coordinator also works closely with external event management contractor.Primary Duties & ResponsibilitiesYour responsibilities will include (but are not limited to):Event Coordination and DeliveryPlan and deliver internal and external events from concept to completion, ensuring alignment with organisational goals, target audience expectations, and business objectives.Manage all aspects of internal event planning, including logistics, scheduling, and execution of pre- and post-event communications.Coordinate and liaise with vendors, suppliers, and contractors to ensure the timely and cost-effective delivery of external events, consumer and trade exhibitions (expos), and the annual awards program.Manage the end-to-end delivery of member networking events, including execution of partnership commitments, venue coordination, and stakeholder communication before and after each event.Prepare and coordinate detailed event documentation and arrangements including run sheets, schedules and travel for onsite teams.Manage the SPASA Awards program, including coordinating the awards entries, judging process, liaising with contractors, portal/website development and ensuring successful outcomes and timelines.Supervise, support, and delegate tasks to event staff and team members on-site to ensure professional delivery and effective team coordination.Perform other duties as required to support the broader marketing and events team and organisational objectives.Key AccountabilitiesAchievement of attendance targets for events and awardsAchievement of awards entry targets for regional awardsMaintenance of online platforms and engagement with contractorsSuccessful management of external event management contractorsCoordination of team members to achieve event delivery and attendance targetsRequired Skills Or AbilitiesProven experience in events managementKnowledge of marketing & fundraising techniques for event managementExperience using MS Office and TEAMSExperience using ASANA project management software (or similar)Outstanding oral and written communication skillsProven negotiation skills (ability to deal with staff and clients at all levels)Excellent time management and organisational skills (planning, project management, etc)Ability to multitask and work at a fast paceCreative thinking skills – ability to think outside the box and suggest enhancements for event successProblem-solving skills/solution focused approachGood networking skills to build strong relationships with vendors, suppliers and clientsDetail orientedAbility to create, facilitate and analyse budgetsA team playerApply via SEEK here
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