Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1494517
Location Profile
“Our job is not to prepare students for something, it is our job to activate our students to prepare themselves for anything.”
Adapted from AJ Juliani.
Bundoora Secondary College is a year 7-12 College in a quiet residential area of Bundoora, a northern suburb of Melbourne. We are an innovative, caring school and take great pride in knowing every member of our community (both staff and students) as individuals and as learners.
Students at BSC are not bound by the traditional year level classes. The school is broken into three cohorts - a common Entry year (the traditional year 7), PACE21 (traditionally years 8-11) and Graduation year (traditionally year 12). Our broad pathways focus and the vertical structure supports students choice and provides flexibility across our learning program ensuring that all students can engage in their learning at their point of interest and be challenged at their point of need.
Rigour remains a core value so high expectations of students will continue and progress will be routinely reported against the BSC Outstanding Student (21st century skills) matrix and the Victorian Curriculum skills continuum to ensure that all students will achieve success. We are very much aware that ongoing feedback to students will support them in developing a growth mindset and promote learning so that each student can reach the next level.
We are a diverse and inclusive community. We live by our school values - Respect, Responsibility, Resilience, Relationships and Rigour (the 5 R’s). At BSC, students have an authentic voice into the everyday decision making at the school. We provide a variety of opportunities for student voice such as a Student Leadership Council, student lead tours, public speaking at assemblies and membership of College Council with voting rights.
Learning takes place in well-equipped air-conditioned courtyard style buildings, which contain specialist areas including a Library Resource Centre and student social space, the ECA Centre which contains a gymnasium, weight training facility and drama studio, the Arts and Technology areas including food, wood and media, art and craft, ceramics, painting and drawing and music laboratories. Science rooms are fully equipped for practical experiments and activities with two 3D printers and an emphasis on robotics. Each classroom is provisioned with an interactive whiteboard and our 1:1 digital technologies program is enhanced by the schools provision of PCs and MACs.
To enhance the student’s learning experience, traditional co-curricular programs such as sport, drama and music performances, instrumental music, excursions, camps, art exhibitions and displays and student leadership have been incorporated into the mainstream curriculum to ensure that all students can pursue their passions.
Strong emphasis is placed on catering for the individual learning style of each student. Achievements are recognised and celebrated. BSC promotes an environment that encourages students to investigate, understand and actively design and participate in their learning through a variety of teaching and learning strategies.
Parents are welcome and encouraged to participate in all College activities and to work with teachers in developing positive educational outcomes for their children. While formal reporting to parents takes place twice a year, the College emphasises the continual monitoring and communication of student progress to students and parents.
We actively involve our community in the development of our educational programs, policies and the provision of a supportive and caring environment. This is reflected in our house teams and our wellbeing structures that exist to assist students and parents. The implementation of the Student Empowerment Guidelines results in an environment where students from a wide range of cultures and backgrounds exhibit co-operation and acceptance towards each other.
We have established positive links with our neighbouring primary schools as a means of easing the transition of students into the College, as well as providing continuity in their educational programs.
Bundoora Secondary College – BSC – where students experience education by student choice.
Selection Criteria
Selection Criteria
- Strong administration and written communication skills with excellent attention to detail and passion for delivering work to a high standard
- Strong organisational and time management skills including the ability to manage competing and/or changing priorities
- Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment
- Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary
- Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position
- Capacity to work cooperatively with a range of people including teachers, education support, students and parents
- A commitment to professional learning and growth
- Ability to respond promptly to requests using initiative and follow through to completion
Role
All Non Teaching Staff at Bundoora Secondary College should:
- Work conscientiously within the framework of the College Strategic Plan and policies, DEECD policies and regulations and the law.
- Engage in critical self-reflection of work practices to improve the quality of projects, presentations, and general work output.
- Actively participate in College professional development activities as required and as an outcome of Annual Review .
- Participate actively in the meetings and tasks established by the College¿s organisational structures, both individually and as a member of teams.
- Provide appropriate professional assistance to colleagues.
- Be able to organise and manage a range of college activities.
- Be professional in presentation and conduct with all members of the College community
- Communicate effectively with parents, students and colleagues.
- Be discrete with confidential information and not discuss staffing issues with students.
- Be punctual in attendance.
All ES position holders at Bundoora Secondary College form part of the Non-Teaching Core of the College.
All ES staff are involved in:
- Supervision of students in the LRC, yard and on camps and excursions.
- Assisting teaching staff as PAL assistants.
- Working as part of the ES team by assisting with whole school administrative tasks and student supervision.
- Carry out duties as requested by the Principal Teamwhere possible through consultation.
If ES Staff are unable to attend work, he/she should ring the Daily Organiser to record the absence and upon return to the College should complete a leave request on Edupay.
HOLISTIC VIEW
The Resource Centre Manager is responsible for working collaboratively with a range of staff across the college to ensure that college programs are implemented and embraced to maximise student learning outcomes.
To provide guidance and assistance to staff and students to foster a supportive and team-oriented learning environment and to know what¿s happening around the school and keep up-to-date with day-to-day events in the school.
The Resource Centre Manager will spend the majority of their time (0.2-0.6) in the Resource Centre supervising students and working collaboratively with Library staff, Classroom Teachers, IT support.
- Mark and maintain rolls of allocated / assigned students
- Approve students working elsewhere
- Encouraging students to work on their learning activities.
- Follow the disciplinary and wellbeing intervention process
Whilst supervising students in the LRC undertake the following duties:
- VASS Administration and VETiS coordination (as overseen by the Senior School Assistant Principal).
- SAC rescheduling, supervision and resits.
- Support with Events Organisation and Promotion.
As well as attending to other duties required within the ES range, specific roles will involve:
- Working as a key member of the College Administration team.
- Excellent communication and time management skills and the ability to manage multiple tasks.
- Assisting teaching staff as PAL assistant.
Responsibilities
SPECIFIC POSITION RESPONSIBILITIES
- Mark and maintain rolls of allocated / assigned students
- Approve students working elsewhere
- Encouraging students to work on their learning activities.
- Follow the disciplinary and wellbeing intervention process
- During Supervision completing admin duties as per below.
VASS administration
- VASS Data Management:
Enter, update, and maintain student enrolment details, subject selections, results for SACs, SATs, and indicative grades, as well as manage student transfers and changes in VASS.
- Compliance and Communication:
Ensure all VASS processes meet VCAA requirements, attend VASS upgrades, comply with curriculum guidelines, and disseminate VASS-related updates to staff and stakeholders.
- Certificates and Results:
Coordinate, print, collate, and distribute VCE certificates, Statements of Results, and coordinate other credential documentation for VCE, VET, and VCAL students.
- Event and Exam Administration:
Prepare exam advice slips and arrangements, set up examination rooms according to VCAA requirements, oversee seating plans, supervise students, and assist with graduation and other major events.
- Support for Senior Programs:
Liaise with VCE, VET, and VCAL coordinators as well as external bodies (like LLEN), import VET applications, undertake compliance checks, and manage letters for students at risk or facing impending failure
- General Administration:
Respond to staff, student, and parent enquiries; provide administrative support for departmental projects; maintain student records and statistics for senior school reviews.
- Assist in the implementation of students undertaking a VET course by promoting participation in available VET programs.
- Be a point of contact for Home Schools and Trainers associated within the NMVC to enforce clear concise communication between working parties (parent = home school = host school = training provider) and vice versa.
- Effectively and efficiently, respond to all correspondence between all parties as directed by the VETIS Coordinator.
- Implement, track and record precise attendance procedures for School, Trainers and Home Schools.
- Complete all the VET contracts of service
Administration and Facilities support
- Support the promotion and brand management of events and activities via social media and newsletter, including creating promotional materials as requested by College leadership.
- Support the implementation of special events, such as but not limited to: Art/Tech shows, PFA events, examinations,awards, primary school and personal best program, Open Night and Welcome BBQ.
- Support the College Daily Organiser and be the stand in `Daily Organiser¿ when they are absent.
- Work with the Principal Team to write grants, implement new projects and sourcing quotes.
- Attend and be an active participant in all Events team meetings.
- Support with OHS&W; compliance, inspections, audits and assessments.
- Ensure staff OHS training needs are met, in liaison with the Staff Training Manager/Assistant Principals.
- Monitor LearnED and other training sites for opportunities in doing so maintaining the staff eLearn requirements.
- Prepare the agenda and coordinate the scheduling of the quarterly OHS Committee meetings.
- Assist with updating the Annual Emergency management plan. Completing all adjustments to documentation to ensure compliance.
- Support the facilities team with administration that is desk bound, i.e. seeking quotations, update documentation from notes provided.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.It is our policy to provide reasonable adjustments for persons with a disability (seeWorkplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Applications close Thursday 2 October 2025 at 11.59pm
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📌 -3 Administration / VASS / VETis
🏢 State Government Of Victoria, Australia
📍 Melbourne