Project Coordinator
\
The ideal candidate for this role will possess exceptional organizational skills, with the ability to prioritize tasks effectively and manage multiple projects simultaneously. They will have a keen eye for detail, ensuring that all aspects of project coordination are meticulously managed.
\
\
Key Responsibilities:
\
\
* Assist in the planning and execution of various projects, ensuring timely completion and adherence to budget constraints.
\
* Provide high-level administrative support, including meeting coordination, documentation management, and communication with stakeholders.
\
* Undertake administrative tasks, such as organizing recruitment processes, onboarding new team members, and tracking expenses.
\
* Prepare emails, presentations, reports, and documentation, ensuring they are well-structured and visually appealing.
\
* Schedule and coordinate internal and external meetings, handling sensitive information with discretion.
\
* Communicate project progress to stakeholders, providing regular updates and insights.
\
* Assist in the creation and maintenance of project documentation, adhering to Ampol's project management methodology.
\\
* Support the financial administration of projects, utilizing ERP systems like SAP to raise POs, Good Receipts, and extract reports.
\\
* Utilize solid organizational skills, including multitasking and time management, to ensure project deadlines are met.
\\
* Collaborate with program/project managers, other team members, and vendors to determine project progress and identify issues that need escalation.
\\
* Contribute to the development of innovative solutions, driving meaningful impact and measurable outcomes.
\\
* Embody the company's values, prioritizing adaptability, problem-solving, and confidentiality in all interactions.
\\
* Continuously improve project coordination processes, identifying opportunities for growth and implementing changes as needed.
\\
* Participate in knowledge sharing sessions, learning from colleagues and industry experts to enhance skills and expertise.
\
Requirements:
\
The successful candidate will possess the following qualifications:
\
\
* Excellent time management, organization, communication, and interpersonal skills.
\
* Experience/exposure to Project Management terms like RAID, RACI, and methodologies like Waterfall, Agile.
\
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook & Teams) and Atlassian Suite (JIRA and Confluence).
\
* Experience with project management software and collaboration tools.
\
* Ability to work independently and as part of a team.
\
* Adaptability and the ability to handle a fast-paced environment with competing priorities.
\
* Discretion and confidentiality.
\\
* Strong analytical and problem-solving skills.
\\
* Ability to think innovatively and creatively.
\
Benefits:
\
Ampol offers a competitive total remuneration package, including base salary, performance incentives, employee share options, and a 25% discount on fuel for two privately used cars.
\
The company values recognition, providing an internal recognition platform that amplifies the achievements of team members who demonstrate the company's capabilities and values.
\
Career development and learning opportunities, including LinkedIn Learning and tailored training solutions, are available to support the growth and development of employees.
\
Flexible working arrangements, including hybrid work models, enable team members to balance remote work with office-based activities.
\
Employee benefits include a BabyCare Package, Novated Lease options, and access to Ampol's Benefits & Recognition platform, which provides retail discounts and cashbacks at over 500 retailers in Australia.
\
Additionally, employees can invest in their future through the Employee Share Scheme and participate in community service initiatives through the Ampol Foundation.
\
Ampol is an equal opportunity workplace that celebrates diversity and inclusion, welcoming applications from people of all ages, cultural backgrounds, and diverse sexualities and genders.