Our client, a well-respected not-for-profit organisation, is seeking an experienced Executive Secretary to provide high-level administrative and governance support to two executive-level managers. This permanent full-time role is based in Ballina and offers an prospect to contribute to an organisation making a meaningful impact in the community.
About the Role
As the Executive Secretary, you will play a key role in ensuring the smooth coordination of executive and board functions. A significant part of the role involves preparing for board meetings, including compiling agendas, taking minutes, and managing follow-up correspondence and reporting. This role requires a detail-oriented professional with excellent written communication skills and a strong ability to manage sensitive and confidential information.
Key Responsibilities
- Provide high-level secretarial support to two executive managers
- Prepare and distribute board meeting agendas, reports, and supporting documentation.
- Attend board meetings to take accurate minutes and record key decisions.
- Manage post-meeting follow-ups, including action items, correspondence, and report preparation.
- Assist in drafting and formatting reports, policies, and governance documents.
- Act as a key point of contact for board members and senior stakeholders.
- Maintain accurate and organised records in line with governance requirements.
About You
- Proven experience as an Executive Secretary, Board Secretary, or in a similar high-level administrative role.
- Strong experience in board meeting coordination, agenda preparation, and minute-taking.
- Excellent written and verbal communication skills with high attention to detail.
- Ability to handle confidential and sensitive information with professionalism.
- Proficiency in Microsoft Office Suite, particularly Word and Excel
- Strong organisational skills and the ability to manage multiple priorities.
Benefits
- Full-time, permanent position with a values-driven organisation.
- Opportunity to work closely with executive leadership and board members.
- Competitive salary and salary packaging benefits available.
This is an excellent opportunity for a skilled Executive Secretary to contribute to a purposeful organisation in Ballina while providing essential executive and board-level support.