We are seeking a highly organised and detail-focused Compliance & Administration Assistant to support our compliance and operations functions.
This role requires someone with a strong character, excellent data management capabilities, and extensive knowledge of clerical and administrative systems.
The successful candidate will play a key role in maintaining company compliance standards, ensuring accurate data and documentation management, and providing reliable administrative support across the business.
Key Responsibilities
Compliance Support
Assist with compliance monitoring, reporting, and record-keeping.
Maintain and update compliance registers, policies, and procedures.
Ensure documentation meets regulatory and internal audit standards.
Support compliance training and communications across the business.
Data & Document Management
Maintain accurate records and databases, ensuring information is secure, up to date, and accessible.
Manage large volumes of documentation, including contracts, reports, and regulatory filings.
Implement and oversee systems for efficient document control, storage, and retrieval.
Conduct data audits to ensure accuracy and compliance.
Administrative Support
Provide general clerical and administrative support to compliance and management teams.
Draft, format, and review documents and reports for accuracy and consistency.
Manage filing systems (digital and hardcopy) and maintain strict confidentiality.
Support scheduling, correspondence, and communication across teams.
People & Process Management
Coordinate with internal staff to ensure compliance obligations are met.
Liaise confidently with external partners, regulators, and stakeholders.
Provide leadership in clerical processes, mentoring junior staff where required.
Promote best practices in data and document handling across the business.
Skills & Qualifications
Proven experience in compliance, data management, or administrative support.
Strong knowledge of clerical processes, document management systems, and compliance procedures.
Excellent data handling skills with high attention to detail and accuracy.
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management software.
Strong interpersonal and communication skills, with the ability to work effectively with staff at all levels.
Ability to maintain confidentiality and handle sensitive information with integrity.
Personal Attributes
Strong character with the confidence to enforce processes and uphold compliance standards.
Highly organised and methodical, with excellent time management skills.
Professional, approachable, and dependable.
A proactive problem-solver who takes ownership and responsibility.
Collaborative team player with strong people management skills.
Reporting Line
This role reports directly to the Compliance Manager and provides support across the compliance and administration functions of the business.
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