A global, digitally enabled business that empowers a brighter future by connecting millions of people with their assets – safely, securely and responsibly. Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences. A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.
Established in 2006, the Corporate Governance team at MUFG Pension & Market Services is the largest team of governance professionals in Australia. Our clients benefit from the collective experience of approximately 300 years across 20 practitioners, with backgrounds spanning ASX 50 organisations and top-tier legal and advisory firms.
We are seeking a Governance Assistant to provide high-quality support to our Senior Company Secretaries within a dynamic governance advisory, legal and company secretarial practice. This role is well suited to someone looking to build or further develop a career in corporate governance within a collaborative and highly regarded professional services environment.
Our Corporate Governance practice was established to bridge the gap between traditional company secretarial service providers and M&A-focused corporate law firms. Our offering is specialised and differentiated, with a strong focus on contemporary governance and company secretarial matters delivered through a boutique professional services model.
Key Responsibilities
Reporting to senior members of the Corporate Governance team, your responsibilities will include a mix of board support, company secretarial administration and regulatory compliance activities.
Board & Practitioner Support
Coordinate board and committee meetings, including collating and distributing board papers
Prepare agendas, shell minutes and action lists
Draft regulatory forms, announcements and company secretarial reports
Provide administrative and operational support to Senior Company Secretaries
Company Secretarial Administration
Maintain statutory registers and manage company records
Provide local agent services for clients
Manage governance databases and board portals
Support system and process improvement initiatives across the team
Regulatory Compliance
Prepare and lodge documentation with relevant regulators
Incorporate Australian entities and register foreign entities in accordance with the Corporations Act
Support ongoing compliance obligations for client entities
This role works closely with clients, internal stakeholders, external advisers and regulators, requiring strong collaboration and communication skills.
About You
You will bring a strong interest in governance and a desire to work in a professional, client-focused environment. You may have experience in a governance, company secretarial, legal or regulated setting and are comfortable managing competing priorities with attention to detail.
Key experience and attributes include:
Experience in a company secretarial or governance role, or as a legal assistant or project coordinator
Exposure to consulting, professional services or regulated environments
Familiarity with electronic board portals and record-keeping systems (e.g. Diligent, Conven, BoardPro)
Strong organisational and prioritisation skills, with the ability to exercise sound judgment
A proactive, solutions-focused mindset
Meticulous attention to detail
Ability to work effectively with a diverse range of stakeholders, including senior executives, clients, advisers and regulators
What's it like to work here?
We're proud to have created a culture and work environment that is supportive, values diversity, inclusion, flexibility, and blended working. We pride ourselves on being open and transparent and we genuinely value the health and wellbeing of our people.
Joining MUFG Pension & Market Service Group means you'll join an employer who fosters pathways for continuous learning and skill development, providing you with the tools you need to focus on career growth and personal development. We provide a range of benefits including:
Salary sacrificing via Superannuation
Paid parental leave scheme
Employee discounts: health insurance
Hybrid working model
Volunteer and Well-being Leave
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