Overview
Executive - Purchase & Billing at Jainam Share Consultants Pvt. Ltd.
Location: Head Office
Department: Purchase & Billing - JBL
Employment Type: Full-time
Application status: 4 applications received
Closes On: 5 Sep, 2025
Job Summary
We are seeking a detail-oriented and proactive Admin Purchase Executive to manage and support administrative functions with a strong understanding of accounting principles. The ideal candidate will be responsible for handling purchase orders, processing purchase invoices, and ensuring smooth day-to-day administrative operations in alignment with company policies.
Key Responsibilities
* Administrative Operations: Oversee general administrative tasks such as office maintenance, inventory, vendor coordination, and documentation.
* Ensure the efficient functioning of office facilities and support services.
* Maintain and update administrative records, files, and reports.
* Procurement & Purchase Orders: Create and manage Purchase Orders (POs) in accordance with company guidelines.
* Coordinate with vendors and suppliers for procurement needs.
* Ensure timely delivery and quality compliance of ordered goods/services.
* Maintain records of purchase requests, POs, quotations, and vendor details.
* Accounting & Invoicing: Verify and process Purchase Invoices against POs and delivery notes.
* Coordinate with the finance/accounting department for payment processing and invoice reconciliation.
* Support month-end closing by ensuring all purchase-related documentation is accurate and complete.
* Assist in budget tracking and expense reporting for administrative operations.
* Compliance & Coordination: Ensure all administrative and procurement activities comply with internal controls and audit requirements.
* Liaise with internal departments (HR, Finance, IT) for cross-functional support and process alignment.
* Assist in vendor audits, renewals, and contract management.
Requirements
* Education: Bachelor's degree in Business Administration, Commerce, or a related field.
* Experience: 1–3 years of experience in administration, procurement, or accounting-related roles.
* Skills:
* Good understanding of basic accounting concepts (invoice verification, ledger entries, etc.).
* Proficiency in MS Office (Excel, Word, Outlook); experience with accounting/ERP software (e.g., Tally, SAP, QuickBooks) is a plus.
* Strong organizational and communication skills.
* Ability to multitask, prioritize responsibilities, and work under minimal supervision.
Preferred Qualifications
* Experience in handling vendor contracts and purchase negotiations.
* Knowledge of local statutory requirements related to purchases and invoicing.
* Familiarity with internal audit processes and document controls.
Job Function
* Business Development and Sales
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