Overview
Administration Officer, School of Medicine – Fremantle Campus. Part time and Full-time opportunity, continuing contract (0.6 – 1.0 FTE considered).
Friendly and collaborative work environment. Rewarding opportunity offering career development. Level 4 from $71,664 + 14.25% super.
About the university
The University of Notre Dame Australia is a private Catholic university with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome and Sydney campuses, as well as clinical schools in Victoria and New South Wales.
About the role
You will be responsible for delivering administrative and operational support to facilitate curriculum delivery. This includes coordinating teaching activities, meetings, events and providing general office assistance. The position also provides support across all areas within the School of Medicine, including yearly exams and general reception duties.
Key Responsibilities
- Provide effective administrative support to academic staff.
- Manage the administrative delivery of the Doctor of Medicine curriculum.
- Format the curricular material and documents.
- Coordinate the logistics of the School’s lecturer program.
- Assist with School’s procurement process and invoice payments for Finance.
- Maintain student attendance for each compulsory component.
- Organise meetings/events and coordinate academic room bookings.
- Provide secretarial support to committees as required.
- Provide regular reception support and backup support to other administrative staff within the School during peak and vacation periods.
Qualifications, skills & experience
- Completion of a Diploma level qualification with relevant work-related experience; and/or an equivalent combination of relevant experience/training.
- Demonstrated competency in various software packages including the Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, timetabling programs (e.g., Celcat) and Learning Management System (e.g., Blackboard).
- Experience providing secretarial support for committee meetings, including preparation and delivery of agendas, minutes and associated documents.
- Highly developed communication (oral and written) and interpersonal skills with a strong customer focus.
- Ability to exercise initiative and judgment, and to work in a flexible and dynamic environment with competing priorities to meet deadlines.
- Ability to collaborate across multifunctional teams.
- Adaptability to a fast-paced environment with opportunities for professional growth.
- Willingness to engage in generous training and development opportunities.
How to apply
Please apply online with a resume and cover letter outlining your suitability for the role.
Applications closing date: 19 September 2025
Applicants are expected to have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
Unsolicited contact from recruitment agencies will not be entertained.
Notes
Note: This description contains standard information about the role and does not include any external links or tracking details. For fraud-related or other inquiries, please follow the official application process.
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