OverviewOur client specializes in major mechanical, fabrication and vehicle body repair, overhauls, rebuilds and major accessory fit outs of trucks mainly used in the mining industry that include Explosive Trucks, Tipper Trucks and Water Carts.
Due to substantial growth, our client is seeking an experienced Office Administrator to join their friendly team.The RoleWorking in our client's Bibra Lake Workshop, the Office Administrator will report to the Operations Manager and is responsible for managing all administrative and coordination tasks within the office, with a primary focus on updating and maintaining the client's software program, Fullbay.
This role ensures smooth operations, accurate data entry, and timely communication between workshop, field service, management, and customers.
The duties include:Enter and manage service orders, purchase orders, job cards, and parts requisitionsTrack and update work in progress (WIP), labour hours, and job notesGenerate quotes, invoices, and customer communications through FullbayAct as the first point of contact for incoming calls, emails, and visitorsSchedule and confirm jobs, update Fullbay accordinglyAssist with weekly yard checks, monthly tooling inspections, and annual calibrations by tracking due dates in FullbaySupport the Operations Manager with reporting, time sheets, and KPI data collectionPrepare and process supplier invoices, purchase requisitions, and credit applicationsLiaise with accounts (QuickBooks) for billing accuracy, reconciliations, and debtor follow-upMaintain filing systems and ensure compliance with IMS document control proceduresCommunicate job updates, estimates, and completion reports to customersMaintain a professional and supportive office environment that promotes efficiency and teamworkAssist the FIFO Mobilisation officers with medicals, onboarding and mobilisationThe CandidateWe are seeking an enthusiastic, motivated and reliable candidate that has a minimum of 2 years' experience as an Administrator with:Mechanical, transport, or mining industry experience highly desirableSome Accounts or Bookkeeping exposure (preferred but not essential)Certificate in Business Administration (preferred but not essential)Note: The successful candidate must have the following skills and attributes to carry out responsibilities efficiently and effectively:Advanced computer skills in Microsoft Word, Excel and OutlookHighly organized with the ability to quickly prioritize work tasks regularlyProficiency and accuracy in data entryAttention to detail and ability to follow systems and proceduresHigh efficiency and ability to work under tight deadlinesAbility to learn new software/programs quicklyStrong work ethic, reliability and a hardworking attitudeDesire to secure long-term workAbility to pass ongoing Drug & Alcohol screensWorking Days & HoursMonday to Friday – 7:30am – 3:30pmRemunerationThis is a permanent role where the successful candidate will be hired straight onto the client's books as a full time employee.
Salary ranges (dependent on experience) are:Annual Salary: 75K - 80KSuperApplyPlease apply via Seek.Job InsightsSalary match • Number of applicants • Skills matchYour application will include the following questions:Which of the following statements best describes your right to work in Australia?
Do you have a current Australian driver's licence?
What is your expected hourly rate?
Do you have a current Police Check (National Police Certificate) for employment?
Location: Kenwick, Perth WA
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📌 Office Administrator
🏢 Staff-Net
📍 Western Australia