We are a specialist criminal law firm located in Fremantle, Western Australia. Our team is dedicated to delivering professional, client-focused legal services in a supportive and collaborative workplace.
We are seeking a highly organised and experienced Legal Secretary to play a pivotal role in the smooth running of our firm. With 5+ years' experience, you will provide high-level administrative and legal support while overseeing daily office operations. You will also be supported by a part-time junior secretary.
Key Responsibilities
* Act as the first point of contact: answering and managing calls with professionalism.
* Coordinate lawyers' diaries, court dates, and client appointments.
* Prepare, format, and manage legal documents and correspondence.
* Manage office supplies and oversee general administrative functions.
* Assist with staff coordination, including rostering and supporting junior staff and clerks.
* Handle client billing, trust accounting, and practice management records.
* Use Actionstep to manage client files, billing, and trust account processes.
* Ensure document management, filing, and record-keeping systems are accurate and efficient.
About You
* Minimum 5 years' experience as a Legal Secretary (criminal law highly regarded).
* Strong organisational and time management skills with the ability to juggle priorities.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office 365 and legal practice management systems.
* Fast and accurate typing with strong IT skills.
* Experience with Actionstep is essential. Further training will be provided to support ongoing development.
* Discreet, detail-focused, and able to work independently as well as in a small, close-knit team.
* Professional, proactive, and reliable.
What We Offer
* Competitive salary package negotiated based on skills and experience.
* A positive, team-oriented work environment.
* The opportunity to contribute to a specialist and dedicated criminal law practice.
* A permanent full-time role located in the heart of Fremantle.
How To Apply
Apply directly via Seek, submit your current CV/resume along with a cover letter addressing your suitability for the role. Enquiries can be made directly to Right Hire Alliance
Applications remain open until filled.
Previous applicants will be considered and do not need to reapply.
(Please note: This position is for an experienced Legal Secretary; applications from lawyers and law students will not be considered).