We are a specialist criminal law firm located in Fremantle, Western Australia. Our team is dedicated to delivering professional, client-focused legal services in a supportive and collaborative workplace.
We are seeking a highly organised and experienced Legal Secretary to play a pivotal role in the smooth running of our firm. With 5+ years’ experience, you will provide high-level administrative and legal support while overseeing daily office operations. You will also be supported by a part-time junior secretary.
Key Responsibilities
- Act as the first point of contact: answering and managing calls with professionalism.
- Coordinate lawyers’ diaries, court dates, and client appointments.
- Prepare, format, and manage legal documents and correspondence.
- Manage office supplies and oversee general administrative functions.
- Assist with staff coordination, including rostering and supporting junior staff and clerks.
- Handle client billing, trust accounting, and practice management records.
- Use Actionstep to manage client files, billing, and trust account processes.
- Ensure document management, filing, and record-keeping systems are accurate and efficient.
About You
- Minimum 5 years’ experience as a Legal Secretary (criminal law highly regarded).
- Strong organisational and time management skills with the ability to juggle priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office 365 and legal practice management systems.
- Fast and accurate typing with strong IT skills.
- Experience with Actionstep is essential. Further training will be provided to support ongoing development.
- Discreet, detail-focused, and able to work independently as well as in a small, close-knit team.
- Professional, proactive, and reliable.
What We Offer
- Competitive salary package negotiated based on skills and experience.
- A positive, team-oriented work environment.
- The opportunity to contribute to a specialist and dedicated criminal law practice.
- A permanent full-time role located in the heart of Fremantle.
How To Apply
Apply directly via Seek, submit your current CV/resume along with a cover letter addressing your suitability for the role. Enquiries can be made directly to Right Hire Alliance ***************@gmail.com
Applications remain open until filled.
Previous applicants will be considered and do not need to reapply.
(Please note: This position is for an experienced Legal Secretary; applications from lawyers and law students will not be considered).