Overview
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Join to apply for the Executive Assistant | Construction role at Design Build.
About the role
Our client has developed an excellent reputation specialising in Design and Construction, Major and Minor Renovations, Project Management and Facilities Maintenance Services. They have projects in retirement living, childcare and retail sectors.
They provide a qualified and supportive work culture and pride themselves on delivering exceptional projects to their clients. They are currently looking to bring on an experienced EA to join their team to support the Director in the day to day running of the business on a national scale.
In this varied and autonomous role, responsibilities will include:
- Diary and email management for the EA
- Workflow assistance across the wider administration team
- Preparation of weekly and monthly reports
- Document preparation for executive meetings & minutes
- Tender administration and support
- Travel coordination including flights, accommodation and vehicle rentals
- Financial support including expense reconciliation
- Events coordination including booking facilities, coordinating speakers, formulating guest lists, controlling invitations and events budgets
- Business management tasks including arrangements for uniforms, furniture, stationary, grocery and business cards
- HR Support through recruitment, onboarding and administration processes
- IT support
- Ad hoc administration as required
About you
As the Director's true right hand person, you must have the ability to manage your time effectively and work towards set deadlines. You will possess excellent communication and interpersonal skills and have the ability to build rapport with ease.
With your solutions focused approach you will work intuitively and think on your feet with the ability to make decisions with confidence.
You will also possess:
- Substantial experience as an Executive Assistant within the Construction, Development, Real Estate or Facilities Management sectors
- Tertiary qualifications in business or related preferred
- Strong ability to multi-task and shift through changing priorities
- Proven experience liaising with internal and external stakeholders
- Exceptional communication skills and the ability to practice tact and confidentiality
- Strong MS Office skills including Word, Excel, assess and Powerpoint
Remuneration & Advantages
The successful candidate will receive the below;
- A remuneration package upwards of $110-130k+superannuation, experience dependent
- Modern offices with a fantastic workplace culture
- Onsite Parking
For any questions relating to this role or other opportunities with D&B; and our clients please contact Renee Hamilton on 02 9376 8200 or rhamilton@designandbuild.com.au, or click apply. Your application will be treated as strictly confidential.
Position details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Business Content
Note: This listing includes broader job-market postings and related opportunities in the Sydney area.
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📌 Executive Assistant | Construction
🏢 Design Build
📍 Sydney