Job description
Agency Department of Logistics and Infrastructure Work unit Executive Services
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Fixed for 12 months
Salary $75,091 - $85,611 Location Katherine
Position number 11184 RTF Closing 11/09/2025
Contact officer Recruitment and Attraction Services on or
About the agency
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APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
The Executive Assistant provides high level administrative and business support services to the Executive Director, Northern
Region and Northern Regional Directors as required; to ensure whole of Department outcomes are met.
Key duties and responsibilities
1. Provide high level administrative and secretariat support in relation to Executive Director and Regional Directors calendar
scheduling and prioritisation, arrange and co-ordination of meetings and conferences including agenda, meeting briefs, files,
notes, presentations and reference documents for each meeting and minute preparation, meeting support and venue
arrangements as required.
1. Provide executive support services to the Northern Region including accessing, researching and collating information,
maintaining comprehensive records, tracking and storing records in accordance with security requirements, ensuring the timely
flow of internal and external stakeholder correspondence.
1. Provide administrative services to manage petty cash, LTF/NTGPAY transactions, corporate credit card transactions,
procurement processes, maintenance of asset register and front counter enquiries.
1. Arrange intra and interstate travel, accommodation and manage divisional procurements in accordance with procurement
guidelines.
1. Monitor and coordinate training and staff induction processes including coordination of physical, system and security
requirements and fleet management as needed.
1. Assist Divisional staff with travel approvals and systems, vehicle management systems, reimbursements and like support
functions.
1. Provide business support to enable road reporting, civil special consents/TSLA administration and management of Visiting
Officers quarters bookings.
1. Provide support in the event of emergency management ensuring coordination and implementation of emergency preparedness
and response activities.
Selection criteria
Essential
1. Highly developed interpersonal and communication skills, with proven ability to maintain open and effective relationships with
a range of clients and staff from diverse cultures.
2. Experience working in a customer focussed environment, with a high level of personal integrity, ability to maintain appropriate
confidentiality and adapt to changing priorities.
3. Well-developed professional written and oral communication skills with an attention to detail.
4. Self-motivated with highly developed organisational and time management skills, ability to work with initiative and enthusiasm
under limited supervision to effectively manage multiple competing priorities.
5. Experience in a similar role or the role of a Business and/or Office/Administration Manager, providing secretariat services to
high level committees and working groups.
6. Demonstrated experience in interpreting, analysing, summarising, preparing and formatting correspondence, reports and
documents, including confidential and sensitive documentation.
1. Understanding of procurement processes including conditions of tendering and conditions of contract relevant to construction
and building projects.
Desirable
1. Current NT drivers licence or ability to obtain.
2. Experience and knowledge in of key Government systems and processes including the financial management cycle; government
administrative; Ministerial; Cabinet and Legislative processes.