We are seeking an experienced, highly organised administrator to provide high-level, confidential support to the Executive Team at The Hills Shire Council. This pivotal role supports our Executive team to operate efficiently and effectively in a fast-paced, community-focused environment. You will play a key role in keeping leadership organised, prepared and informed, anticipating needs while juggling competing priorities across multiple projects and stakeholders. If you thrive on autonomy, professionalism and building trusted relationships at every level, we would love to hear from you.
Working with us
At The Hills Shire Council, we live our values of Honesty, Integrity, Loyalty, Leadership and Safety through the work that we perform for the community. We are committed to an inclusive, diverse and supportive workplace culture where our people and customers feel respected and valued. The council also prides itself on being a Child Safe Organisation that is committed to promoting the health, safety, welfare and wellbeing of children and young people in our community.
What this role looks like
* Act as the primary liaison for executive communications, exercising discretion and prioritising matters appropriately with internal and external stakeholders.
* Manage complex, competing diaries, anticipating priorities and aligning schedules to maximise executive effectiveness.
* Support the preparation of executive reports, business papers, proposals and draft responses as required.
* Process executive expenses in line with The Hills Shire Council policy.
* Attend meetings as required, record minutes, track actions and proactively follow up to ensure completion.
* Maintain accurate and compliant records across The Hills Shire Council systems and document management systems.
* Handle confidential and politically complex matters with sensitivity.
* Undertake ad hoc duties as required to ensure the smooth operation of the Executive Team.
What are we seeking in our new team member
* A Diploma in Business Administration or related discipline.
* Demonstrated experience (minimum 5+ years) supporting Managers, Senior Leadership/Executive.
* Exceptional organisational skills with the ability to manage competing priorities under pressure.
* Polished written and verbal communication skills, with the confidence to engage at executive level.
* High levels of discretion, professionalism and emotional intelligence.
* Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint, Teams).
* Experience using TechOne or similar corporate systems (desirable).
* Experience within Local Government or the public sector (desirable).
Benefits of working with us
A salary of $89K per annum (plus Superannuation), paid weekly. Opportunities for training to keep your skills up to date. An opportunity for bonus payments and to participate in well‐being initiatives and benefits available to staff through our EBA and other programs.
Next steps
Please review the Position Description and apply via Council's Careers Page, Careers at Council by 5 pm on Sunday 3 May 2026. As applications will be processed upon receipt, early submission is encouraged.
People with disabilities, who meet the selection criteria, are encouraged to apply. If you require any reasonable adjustments to be made or if you need any other assistance with submitting your application, please feel free to contact the HR team at
Please note that recruitment and offers of employment are subject to pre‐employment checks including psychometric testing, reference checks, identity check, medical checks (including drug and alcohol screening), Working With Children (where applicable) and criminal history. We assess applications on merit and suitability related to the inherent requirements of the position. Only people with the right to work in Australia may apply for this position.
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