About Us
This opportunity is facilitated through Adecco, a global leader in professional staffing and workforce management. Adecco will support your onboarding, payroll, and compliance needs, ensuring a streamlined and professional employment experience throughout your Executive Assistant assignment.
We are seeking a highly organised and proactive Executive Assistant to provide dedicated support to senior leadership. This role requires exceptional communication skills, strong attention to detail, and the ability to manage competing priorities in a fast‐paced environment.
Responsibilities
Key ResponsibilitiesExecutive Support & Coordination
* Manage complex, dynamic calendars across multiple time zones, ensuring proactive prioritisation and alignment with business goals.
* Coordinate meetings, events, and high‐level engagements, including agenda preparation, briefings, and follow‐ups.
* Serve as the primary point of contact and gatekeeper for internal and external stakeholders.
* Support executives in managing workload, deadlines, and key decision-making timelines.
Communication & Document Management
* Draft, proofread, and edit correspondence, presentations, and reports with a high level of accuracy and professionalism.
* Prepare executive briefing materials, talking points, and meeting packs.
* Maintain discretion handling confidential and sensitive information.
Travel & Logistics
* Arrange domestic and international travel, accommodations, itineraries, and on-the-ground logistics.
* Prepare travel packs and ensure smooth end-to-end travel experiences.
* Track expenses, reconcile corporate card statements, and process reimbursements.
Operational & Project Support
* Support the coordination and execution of strategic and operational initiatives across executive portfolios.
* Track action items, manage deadlines, and monitor progress on behalf of multiple executives.
* Conduct research and prepare summaries or recommendations when required.
* Assist with team events, offsites, and broader organisational activities.
Relationship & Stakeholder Management
* Build strong relationships across the organisation to enhance collaboration and ensure smooth communication flow.
* Liaise with senior leaders, board-level contacts, clients, and partners on behalf of executives.
* Represent the executives with professionalism, diplomacy, and sound judgement.
Skills
Skills & QualificationsEssential
* 5+ years' experience supporting senior executives or C‐suite leaders.
* Exceptional organisational and multitasking skills with the ability to manage competing deadlines.
* Excellent written and verbal communication skills.
* High level of discretion, confidentiality, and professionalism.
* Strong proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word).
* Proven ability to work independently with minimal direction.
* Strong problem-solving skills and a proactive, "one step ahead" mindset.
Your Profile
Preferred
* Experience supporting multiple executives concurrently.
* Background in fast-paced corporate, technology, consulting, or financial services environments.
* Project coordination or operations experience.
* Bachelor's degree in business administration, communications, or related field.
Contact
Please send Cvs to **********@adecco.com.au with your location and name in subject