Job Overview
Seeking a highly organized and proactive professional to join our Business Improvement team as a Training Coordinator.
The successful candidate will be responsible for coordinating and scheduling training and development, as well as key administrative tasks, to ensure that operatives on site have the relevant competencies and safety critical medicals in place.
Key Responsibilities:
* Coordinate and administer all critical compliance training for employees, including certification, health & safety, and role-specific training.
* Maintain accurate training records and the training matrix, secure approvals and training agreements, and coordinate with managers to address skills gaps.
* Build strong relationships with training providers, optimize costs, and ensure robust feedback and continuous improvement of training processes.
* Track training spend and manage grant claims effectively.
* Arrange and coordinate annual safety critical medicals, storing certificates securely and managing follow-up actions with employees and managers.
* Organize drug and alcohol tests as needed, ensuring cost-effective provision and compliance with company policies.
* Lead the monthly and annual recognition process for site operatives and subcontractors.
* Work with HR to ensure subcontractor competencies and medicals are verified, stored, and regularly reviewed to maintain compliance and readiness for projects.
* Ensure all training arrangements are communicated clearly and promptly to the Construction Support team, enabling seamless labour cover planning.
* Maintain up-to-date training and medical records for all employees and subcontractors.
* Support the Construction Support team in processing project security clearances where required.
Requirements:
* Proven experience as an office administrator.
* Outstanding communication and interpersonal abilities.
* Excellent organizational skills.
* Excellent knowledge of MS Office365.
* Excellent written and verbal communication skills, confident working with a wide range of teams and external partners.
* Strong attention to detail with the ability to produce accurate records and reports, and follow processes precisely.
* Highly organized, structured and able to plan ahead to meet tight deadlines.
* Self-motivated, proactive and able to work independently with minimal supervision.
* Collaborative and objective - listens well, considers feedback and uses evidence to support decisions.
* Technically confident using digital systems to record, track and report training information.
* Committed to continuous improvement and efficient ways of working.
* Delivers excellent customer service to both internal and external stakeholders.
* Positive, can-do attitude - works at pace, meets deadlines and goes the extra mile when needed.
* Maintains the highest levels of confidentiality and integrity with sensitive information.
* Qualifications in admin studies will be an advantage.
* Act with professionalism and integrity always.
* Displays and promotes leadership core values; Humble, Hungry, Honest & Smart.