Administration and accounting officer (smithfield)

About us

ACE Recycling Group is a leading recycler in Australia, accredited under the Commonwealth National Product Stewardship Scheme for TVs and Computers (NTCRS), with full ISO 9001/14001, AS/NZS 5377, and R2v3 certifications. It operates six nationwide recycling facilities in Sydney, Newcastle, Melbourne, and Brisbane, dedicated to making a positive impact on the environment and promoting sustainable practices. Join our team to drive a greener future!

Job Title

Administration and Accounting Officer

Job Description

Record keeping and reporting

• Manage monthly inward recording
• Prepare and deliver external customer reports
• Handle monthly invoicing and financial reporting

General Administration

• Respond to customer and supplier queries and provide information as needed
• Coordinate with various departments to provide operational support and ensure smooth daily operations
• Work closely with the operations team to arrange daily work schedules and confirm delivery timelines
• Assist with scheduling appointments, meetings, and travel arrangements
• Support warehouse operations by managing services such as general waste, metal bin recycling, and gas supply
• Perform general administrative tasks on an as‐required basis

Logistic Coordination

• Coordinate the logistics of incoming and outgoing shipments, ensuring accurate documentation and timely delivery
• Collaborate with suppliers, freight forwarders, and internal teams to manage and track shipments and deliveries
• Assist the logistics team in arranging freight for internal transfers and external collections
• Manage daily delivery and collection bookings

Accounting

• Process accounts payable and receivable
• Verify and record invoices using MYOB accounting software
• Prepare weekly payment schedules and ensure timely reconciliation of accounts with the general ledger
• Perform bank reconciliations and respond to queries related to accounts receivable and payable

Qualifications and Experience

• Minimum 1 year experience in administration, accounting, or a similar role
• Solid proficiency in MYOB or similar accounting software
• Experience with payroll processing is highly desirable
• Exceptional organisational and multitasking skills, with a keen eye for detail
• Experience in logistics coordination or operations support is an advantage
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook)
• Ability to work independently and collaboratively in a team environment
• Tertiary qualifications in business administration, accounting, or a related field are preferred but not mandatory

What We Expect From You

• A Mandarin speaker is preferred
• A proactive and solution‐oriented mindset
• A high level of professionalism and ability to handle confidential information
• Strong interpersonal skills to liaise effectively with internal teams, suppliers, and clients
• Adaptability and willingness to take on wide‐ranging responsibilities in a growing business
• Good attention to detail and reliability in ensuring accuracy of data
• Works unsupervised, shows initiative and a self‐directed approach to managing competing deadlines and problem solving

Job Type

Full‐time, fixed‐term contract for 12 months (Monday‐Friday, 08:00am‐04:00pm)

Pay

$50,000.00 – $60,000.00 per year

Schedule

• Day shift
• Monday to Friday

Supplementary Pay

• Annual bonus
• Performance bonus

Language

Mandarin (preferred)

Work Authorization

Australia (required)

Work Location

In person

Expected Start Date

02/01/2025