Senior Office Administrator and Business Support Officer (Residential only)
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Harlsan Pty Ltd, Australia's leading manufacturer of drilling consumables, is seeking a capable and hands-on Senior Office Administrator & Business Support Officer to join our Osborne Park team.
This is a practical, operations-focused administration role, responsible for supporting the day-to-day running of the office, coordinating internal IT matters with our external provider, managing recruitment administration processes, and providing administrative support across the business.
While the role supports the Head of Business Administration, it is not a traditional Executive Assistant position. Instead, it suits someone with a strong office administration or office management background who enjoys a varied role involving systems, coordination, recruitment administration and operational support.
About the Role
This is a diverse, hands-on position that will see you involved in both operational and higher-level administrative functions.
Key responsibilities include:
Office & Administration Management
Overseeing day-to-day office operations and ensuring smooth workflow
Managing reception and front-of-house responsibilities
Coordinate meetings, executive travel and internal communications
Coordinating office services and contractors as required
Maintaining office systems, procedures and documentation
Providing administrative support across the leadership team when required
IT Coordination
Acting as the internal coordinator for IT systems and support, working closely with the company's external IT provider
Managing internal IT requests and diagnosing basic user or system issues before escalating externally
Coordinating new user setup, hardware allocation, system access and email configuration
Supporting system improvements
Recruitment & HR Administration
Managing the end-to-end administrative recruitment process
Drafting and placing job advertisements as requested
Screening resumes and preparing shortlists for review
Coordinating interviews and candidate communications
Supporting onboarding processes and new employee documentation
Assisting with workers compensation claims and broader HR administrative matters
About You
To be successful in this role, you will demonstrate:
Previous experience in a senior administrative, office management or executive support role
Strong organisational and time management skills with the ability to manage multiple competing priorities
High-level written and verbal communication skills
Sound judgement and decision-making ability
Confidence liaising with external service providers (particularly IT)
Experience coordinating recruitment processes (highly regarded)
Strong attention to detail and a commitment to confidentiality
Proficiency in Microsoft Office and general business systems
A professional, approachable and team-focused attitude
Importantly, while this is a senior role, you must be willing to assist with general office duties including reception, front desk coverage and routine administrative tasks when required. We value team players who lead by example and are not afraid to roll up their sleeves.
This role is best suited to someone with a strong Office Administrator, Office Manager or Operations Administration background. Candidates whose experience is primarily limited to traditional Executive Assistant roles without broader office operations responsibility may find the role less aligned with their experience.
What We Offer
Weekly pay
Competitive salary package
A varied and responsible role within a growing business
If you are a capable and reliable administration professional looking for a long-term opportunity within a well-established and expanding company, we encourage you to apply.
Please submit your resume and a brief cover letter outlining your experience and suitability for the role.
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Your application will include the following questions:
* Which of the following statements best describes your right to work in Australia?
* How many years' experience do you have as a business support officer?
* Do you have experience in administration?
* Which of the following Microsoft Office products are you experienced with?
* How many years of recruitment experience do you have?
* What's your expected annual base salary?
* Are you willing to undergo a pre-employment medical check?
What can I earn as a Business Support Officer
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