Overview
Our company requires a full-time Receptionist to join our team in our Head Office. As part of this role the successful applicant will be the company's first contact person through telephone and front office dealings. We are seeking an energetic person that can work efficiently in a busy office environment and engage with people in a friendly and professional manner. This position also includes other various administrative tasks that ensure the back house operations of the business run smoothly.
Responsibilities
* General reception duties, greeting clients and answering and dealing with incoming calls and emails in a timely manner.
* Provide administrative assistance to our Contracts & Finance Department as required.
* Apply for gas, electricity, dial before you dig & water/sewer quotes.
* Process and prepare Building Contract Documents
* Maintain maintenance letters and co-ordinate service calls.
* Assist our Accounts Payable Department with Invoice Data entry.
* Responsible for the ordering of Stationery, staff room and amenity supply and attend to banking and mail collection.
* Maintain stock of staff amenities and cleaning products and ensure Office Reception, Board Room and Colour Selection rooms are kept in a clean, neat & tidy manner.
* Co-ordination of warranty and service maintenance of new homes built.
* General Filing and other sundry general Administrative Duties as required.
Skills and experience
* Ability to work efficiently in a fast-paced office environment.
* Good communication skills and ability to liaise with clients.
* Be good with numbers.
* Ability to be punctual, work unsupervised and be accountable for own work.
* Be an enthusiast, pro-active worker who is happy to take on any task.
* Excellent personal presentation.
* Previous work experience in a similar role and/or the residential building industry will be highly regarded.
* Have excellent organisational skills, attention to detail and ability to self check work.
* Excellent proficiency in the use of computers and applications and Microsoft Word, Excel and Outlook.
* Be prepared to work in a team environment, take instructions and work to deadlines.
* Even though this is an entry level position there is room for progression within the company.
* If you believe you have the skills to perform this position, please include a cover letter outlining your skills, availability, job experience in the Administration field and list why you are interested in this position.
Requirements and how to apply
This position is being advertised as a full-time position, however flexibility to permanent part-time hours may be considered for the right applicant.
Applications that do not provide both a covering letter and a resume will not be considered for this position.
Job benefits and perks
Working for a proven successful and long-standing family-owned business.
Excellent working conditions and strong team culture
Job insights
Salary match Number of applicants Skills match
Your application will include the following questions:
* Which of the following Microsoft Office products are you experienced with?
* Which of the following statements best describes your right to work in Australia?
* Do you have previous invoicing experience?
* How many years\' experience do you have as a receptionist?
* How many years\' experience do you have in the construction industry?
* Do you have experience in administration?
* Do you have data entry experience?
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.
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