We are seeking a highly skilled Project Coordinator to support our dynamic team. This role will involve coordinating and arranging meetings, preparing agendas and minutes, and tracking decisions and actions.
The ideal candidate will have excellent communication skills, both written and verbal, as well as strong organizational and planning skills. They will be comfortable working autonomously and collaboratively across teams, with a proactive and approachable mindset.
Key responsibilities include:
* General project reporting requirements: report preparation and distribution
* Coordinating meetings for the Program and various teams
* Attending customer meetings: Preparation of agenda/minutes and tracking decisions and actions
* Arranging events and visitors including team events
* General office duties including incoming and outgoing mail, stationery and other activities to keep the office running
* Becoming the 'go-to' person for support across the team
* Managing and coordinating access to various systems and tools across the business
* Supporting the onsite EHS Manager with administration
* Coordination of health monitoring tests (e.g. hearing as required)
* Coordinate and manage the on-boarding experience for new employees
* Training coordination for teammates to undertake Boeing training
* Assisting with travel arrangements including bookings and credit card reconciliation
* Supporting procurement activities for office and warehouse consumables
* Security administrative duties: enabling personnel compliance with Defence requirements
* Coordination with IT
* Support Facilities works requests and maintenance servicing schedules
To be successful in this role you will have:
* 3 - 5 years' experience in a similar role.
* Certificate IV in Business Administration (highly desirable).
We offer a competitive salary package, generous educational assistance, supportive flexible work patterns, access to employee assistance programs, comprehensive leave policies, and exclusive benefits.
This is an exciting opportunity for a motivated and organized individual to contribute to our success.
About Us:
We are a leading organization that prioritizes innovation, diversity, equity, and inclusion. Our employees enjoy global opportunities, performance incentives, study assistance, health and wellbeing programs, and flexible working options.
What We Offer:
* A competitive salary package
* Generous educational assistance
* Supportive flexible work patterns
* Access to employee assistance programs
* Comprehensive leave policies
* Exclusive benefits
Why Work with Us?
We are committed to creating a workplace that values diversity, equity, and inclusion. Our employees are our greatest asset, and we strive to provide a work environment that fosters growth, learning, and development.