At Integral Diagnostics (IDX), we’re committed to making healthcare better — one patient at a time. As a leading provider of diagnostic imaging services across Australia and New Zealand, we support more than 2,700 team members across 150 locations. Listed on the ASX-300, IDX is driven by innovation, collaboration and excellence in patient care. The Role We’re seeking a warm, capable and proactive Executive Assistant to provide exceptional administrative and executive support primarily to the Victorian General Manager and the Chief People Officer (CPO), while also supporting the East Melbourne office with a range of administrative duties. Based at our East Melbourne head office, this role is ideal for an experienced Executive Assistant who thrives in a fast-paced environment, enjoys building trusted relationships, and brings structure, discretion and calm to busy leadership schedules. You’ll work autonomously, act as a trusted and confidential partner to senior leaders, and play a key role in supporting the smooth day-to-day operations of the corporate office. Key Responsibilities Your responsibilities will include: Providing high-level executive and administrative support to the Victorian General Manager and CPO, including diary and inbox management, meeting coordination, agenda preparation, minute taking, travel arrangements and expense reconciliation Preparing documents, presentations, reports and Board materials with accuracy and attention to detail Acting as a professional and approachable point of contact for internal and external stakeholders, including senior leaders, regional managers, brand General Managers and external suppliers Supporting the smooth operation of the East Melbourne head office, including general administration, office coordination and facilities support Undertaking project work and ad-hoc initiatives that support the wider business Liaising with internal and external departments in a confidential and professional manner Promptly and effectively managing competing priorities and stakeholder requests About You You’re organised, approachable and reliable the kind of person leaders trust to get things done thoughtfully and efficiently. You bring a calm, solutions-focused mindset and take pride in delivering high-quality work. You’ll bring: Previous experience as an Executive Assistant or in a senior administration role, ideally supporting a CPO or Senior Leadership Team Qualifications or certification in secretarial studies, office administration or business (desirable) Strong diary and travel management skills Excellent organisational skills with the ability to manage multiple priorities simultaneously Clear, adaptable written and verbal communication skills Strong interpersonal and stakeholder management capabilities High levels of discretion and the ability to work with sensitive and confidential information Proficiency in Microsoft Office and document preparation, including agendas, minutes and presentations Strong problem-solving skills, initiative and a continuous improvement mindset Why You’ll Love Working at IDX Strong Team Culture: Be part of a supportive, inclusive and collaborative workplace Expert Leaders: Learn from experienced senior leaders who value partnership and trust Career Development: Access genuine career progression opportunities across the IDX Group Recognition & Rewards: Staff recognition programs and awards Corporate Benefits: Reduced or free diagnostic imaging services for employees Fitness Passport: Access 1,000 fitness locations nationwide Employee Benefits: Paid parental leave, discounted health insurance, employee assistance programs, and discounts across hundreds of retailers How To Apply Please click apply or call Aaron Piscopo (Talent Acquisition) on 0499 973 913 for further information Integral Diagnostics (IDX Group) supports a multicultural and diversity workplace. We encourage Aboriginal and Torres Strait Islander Australians with relevant skills and experience to apply. Building a healthier world, by delivering the best health outcomes one patient at a time.