Join a long-standing, respected community organisation with deep roots in North Queensland. With strong leadership, a stable foundation, and a commitment to supporting the local community, this organisation provides vital services that make a real difference in people’s lives.
Known for its professionalism, collaborative culture, and genuine care for their staff and clients, this is an environment where everyone is valued, supported, and encouraged to thrive. With strong systems in place and a explicit mission, the organisation continues to play a trusted role in the region.
The Role
This is a key opportunity for an experienced administrator to step into a pivotal role at the heart of the organisation’s operations.
As Office Coordinator, you’ll oversee the smooth day-to-day running of the office while also providing EA support to the CEO. From managing calendars and coordinating meetings to ensuring the little details of office life are handled with care, you’ll be the go-to person who keeps everything on track.
This is not a reception role - you’ll have your own workspace and the autonomy to manage your responsibilities professionally.
Key Responsibilities
Office Operations & Facilities
- Coordinate staff trainings, meetings, and catering requirements
- Oversee external service providers (cleaners, suppliers) to ensure standards are met
- Manage servicing and maintenance schedules for company vehicles
- Maintain supplies and stationery; keep the office running smoothly
- Manage the CEO’s calendar and appointments
- Screen phone calls, acting as a professional first point of contact.
Minute-Taking & Documentation
- Accurately record and distribute minutes for managers’ meetings and subcommittee meetings
- Circulate agendas, minutes, and action lists; follow up on completion
Administration
- Coordinate bookings, schedules, and logistics across the office
- Ensure administrative tasks are completed accurately and on time
- Support managers with ad-hoc administrative needs
About You
- An experienced Office Manager, Coordinator, or Executive Assistant with demonstrated stability in past roles
- Robust skills in minute-taking, written communication, and documentation
- Organised, detail-oriented, and reliable - you don’t leave things half-done
- Professional, discreet, and confident in managing competing priorities
- Motivated by clarity, stability, and being the trusted go-to person who keeps operations running smoothly
The Benefits
- Salary $70,000 – $90,000 + superannuation
- $15,900 salary sacrificing benefits
- Stable, respected organisation with strong community impact
- Professional workplace with supportive leadership that values your expertise
- A role with purpose - contribute to an organisation that makes a real difference in North Queensland
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📌 Office Coordinator
🏢 Empowered Recruitment
📍 Townsville