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About the role
Capital Recruit are currently working with this private organisation to recruit an Executive Assistant on a permanent basis. This is a fast paced environment that requires an individual with high-level administrative and stakeholder engagement skills. This role requires someone who is highly organised with a strong attention to detail, strong communication with excellent written, oral communication and interpersonal skills, anticipating business needs and managing daily tasks.
Duties
* Managing the day-to-day operations of the office whilst providing support to the team with contacting purchasers
* Organising meetings, maintaining a tidy office, greeting all visitors and guests, answering phones and receiving and distributing mail
* Booking transport and accommodation, ordering stationery and IT equipment, processing invoices and managing credit card reconciliations
* Liaising with contractors and heads of department to ensure tasked jobs are completed
* Data Entry and spreadsheet tracking
* Any other general administrative duties as reasonably directed
* Support a C-Suite Executive with diary and inbox management
* Manage business schedules, appointments, and communications
* Coordinate and prioritise daily activities, ensuring efficient time management and preparation for meetings, conferences, and travel arrangements.
* Conduct thorough research, compile data, and prepare reports or presentations as required.
* Act as a liaison between internal/external stakeholders, demonstrating excellent communication and relationship-building skills.
* Minute taking for meetings as required; and follow up to ensure timely completion of action items.
* Monitor and manage administrative tasks.
* Responsiveness in handling emails, calls, and messages.
* Consistent completion of tasks, meeting deadlines, and managing priorities.
* Adhoc duties as required.
Skills & Experience
* Prior experience in a high level Executive Assistant position within the private sector.
* Experience building and maintaining stakeholder relationships
* Clear and strong communication skills with strong interpersonal skills
To apply hit APPLY NOW as we will be shortlisting for this position soon.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion.
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