About The Position
The Administration Officer provides high-level administrative and project support to ensure the effective planning, coordination and delivery of Council projects and programs. Working closely with Technical and Professional staff, this role supports project governance, reporting, stakeholder communication and documentation control, while contributing to efficient business operations across the organisation.
While the position may provide customer service support as required, the primary focus is to enable successful project outcomes through strong organisational, coordination and administrative capability.
Key Responsibilities
Provide comprehensive administrative and coordination support across the full project lifecycle, including initiation, planning, delivery and closure.
Provide reliable administrative support to Technical and Professional staff such as word processing, desktop publishing, data input, preparation of routine correspondence, and compilation of professional business documents.
Maintain and ensure accuracy of systems, registers and databases.
Compile data, prepare and distribute reports to meet statutory requirements.
Provide administrative support to Council, Committee and other meetings including agendas, notices, and minutes.
Proactively provide input into the development, implementation, monitoring and continual improvement of processes and service delivery.
Read the Position Description and learn more about this exciting opportunity.
About You
Certificate III Business Administration or other equivalent qualifications or experience
Experience providing administrative support within a project, program or operational environment (desirable)
Advanced competence in the use of Microsoft Office Software
Class C Drivers Licence
Previous experience in using Civica's Authority System (desirable)
What We Offer
Casual with an hourly rate from $ to $ per hour (depending on qualifications, skills and experience) plus 12% superannuation
Training Courses + Professional Development
40% discount on yearly Aquatic and Fitness Centre membership for staff and families at local facility (conditions apply)
Access to EAP program for employees and their immediate family
About Muswellbrook
Muswellbrook Shire Council is a progressive local government area, located under two hours from Newcastle and Tamworth and three hours from Sydney, in the beautiful Upper Hunter Valley.
The Shire has a long history in energy generation and is one of the largest coal mining areas in Australia. As we move towards a Net Zero economy, we are at the centre of renewable energy transition and innovation.
Working at Muswellbrook Shire Council, you will be part of driving change to create a bright and prosperous future for our community, in a location which has plentiful opportunities and an enviable lifestyle.
It is a great place to grow your career and be part of something bigger – we have space for you.
Further information and to apply
For more information on this position please contact the hiring manager Kim Randall, Acting Coordinator Customer Experience on
If you need assistance or an adjustment when submitting your application please contact Human Resources on or via email
To complete your online application, you will be asked to upload a copy of your resume and provide responses to questions which are based on the criteria listed in the Position Description. Please keep your responses concise. Any incomplete applications will not be considered past the closure date.
Please note that as part of Muswellbrook shire Council's recruitment process, prior to an offer of employment being made, recommended candidates may be subject to a medical assessment which may include alcohol and other drugs testing.
Applications close on 26 February 2026 at 11:59pm.
The Welcome Experience
The Welcome Experience in Muswellbrook connects you and your family with local people and local resources to help you settle in and feel at home in your new community faster. Learn more at The Welcome Experience : Muswellbrook Shire Council )
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