The Finance Assistant provides essential transactional and administrative support to the Finance function across West Coast Civil and related entities.
This role strengthens day-to-day financial accuracy, improves process consistency, and supports the company's transition toward a more centralised, scalable Finance function.
Key Responsibilities
Process supplier invoices accurately and promptly, including coding, entry, matching, and follow-up.
Facilitate supplier onboarding across, including collecting documents, insurances, and certificates.
Maintain complete and accurate vendor master data.
Support weekly/monthly payment preparation and supplier verification activities.
Assist with managing finance-related supplier and stakeholder queries.
Payroll Support
Prepare payroll inputs, including collating timesheets, reviewing leave entries, and resolving discrepancies.
Respond to payroll queries and elevate issues where required.
Assist with preparation of payroll data for review and processing.
Banking, Reconciliations & Transactions
Allocate bank feed transactions and match receipts/payments accurately.
Support credit card receipt collection, coding, and supporting documentation.
Related Entity Support
Support bookkeeping requirements for related entities in the group as part of the journey toward a centralised Finance model.
Assist with transitioning these entities into unified processes, systems, and controls aligned with the future Finance Function vision.
Maintain consistency and quality of financial data as group-wide finance processes mature.
Compliance & Record Keeping
Maintain accurate and up-to-date financial records and supporting documentation.
Track supplier insurance expiries and ensure relevant compliance documentation remains current.
Assist with preparing and organising supporting information for audit, tax, and regulatory reviews.
Identify inefficiencies and contribute to improving finance processes, templates, and documentation.
Support the transition to new financial and other digital tools used in supplier management, onboarding, and financial workflows.
Embrace technology, automation, and evolving processes as the company modernises its finance systems.
General Finance Support (Flexible & Evolving Responsibility)
Provide ad-hoc support across the Finance function as required.
Take on new responsibilities, systems, or processes as the group grows and Finance centralisation progresses.
High accuracy and attention to detail.
Strong communication skills (written and verbal).
Initiative, ownership mindset, and proactive problem-solving.
Flexibility and adaptability in a changing environment.
Tech-savvy and comfortable with digital tools and automation.
Ability to prioritise work independently.
Professionalism, discretion, and confidentiality.
Experience & Qualifications
Experience in accounts payable, payroll, accounts administration or bookkeeping
Experience using accounting software (MYOB, Xero, or similar)
Understanding of basic accounting concepts, AP/AR processes, GST, and transactional workflows
Intermediate Excel or spreadsheet skills
Experience within construction, maintenance, or project-based industries (desirable)
Formal qualification in bookkeeping, accounting, payroll, or a related field (desirable)
Competitive salary package based on experience.
Superannuation in accordance with Australian standards.
Supportive team and on-the-job learning opportunities.
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