The Opportunity
Step into a pivotal role with a well-established 4-partner firm that values collaboration, professional growth, and genuine work-life balance. As their new Corporate Secretarial Administrator, you’ll join a supportive team where your expertise will be recognised, your initiative encouraged, and your career development backed every step of the way.
About the Role
Reporting directly to the Partners, you’ll oversee all corporate secretarial compliance tasks and provide high-level administrative support to clients. You’ll work closely with both local and offshore teams while being part of a tight-knit admin team of three, alongside a full-time Receptionist.
This is a hands-on role where your organisational skills and client service mindset will make a real impact.
Key Responsibilities
- Manage all corporate secretarial compliance requirements
- Oversee and guide offshore staff in preparing Annual Company Statements
- Set up new entities (Companies, Trusts, SMSFs, Partnerships) and associated tax registrations
- Liaise with ASIC and ATO on notices, letters, and registrations
- Assist with client onboarding, offboarding, invoicing, and queries
- Maintain databases across BGL CAS360 and MYOB AO
- Manage electronic signing and ATO documentation via ATOMate (training provided)
- Provide general administrative support, including filing, scanning, archiving, and occasional reception cover
About You
- Experience in corporate secretarial, compliance, or a similar professional services role
- Proficiency in BGL CAS360 and NowInfinity highly regarded
- Knowledge of MYOB AO an advantage
- Strong attention to detail, organisation, and time management skills
- Confident, proactive, and able to manage competing priorities
- Excellent communication and client service focus
What’s On Offer
- Hours: 8.30am – 4.30pm (flexibility across the admin team for office coverage)
- 14 additional days of leave per year, including:
- Birthday leave
- Monthly RDO
- Annual Health & Wellness Day, plus $250 wellness contribution
- Supportive, professional, and collaborative team environment
- Training and development to continue building your expertise
- A stable, flexible workplace that genuinely values its people
If you’re ready to take the next step in your career with a firm that supports, develops, and appreciates its team - we’d love to hear from you.
How to Apply
To apply for this role, please submit your resume below through the APPLY button.
Alternatively, you can call Alana Collins on (03) 9077 7491 or email alana.collins@engagepersonnel.com.au for additional information.
All communication is strictly confidential.