Overview
We are seeking a highly organised and proactive IT Project Administrator to support the Head of IT - PMO & Projects in delivering critical technology initiatives across the business. In this pivotal role, you will coordinate project activities, manage documentation and reporting, support risk and change processes, and ensure projects are delivered on time, within scope and aligned to business objectives. Working across multiple initiatives, you will bring structure, transparency and momentum to the full project lifecycle within a collaborative PMO environment focused on quality and continuous improvement.
The Role
* Coordinate project meetings including kick-offs, status updates and reviews
* Prepare agendas, capture minutes and distribute key actions
* Break down deliverables into manageable tasks and track progress
* Support resource allocation across personnel, systems and tools
* Maintain project plans, schedules, risk registers and change logs
* Prepare and distribute regular status reports highlighting milestones, risks and issues
* Ensure documentation aligns with governance standards and organisational requirements
* Act as a key point of contact for project stakeholders
* Facilitate clear and timely communication across teams
* Support issue resolution and escalate where required
* Maintain risk and issue registers and track mitigation actions
* Support change control processes and approval workflows
* Coordinate quality assurance activities across project deliverables
* Conduct Post Implementation Reviews (PIRs) and provide actionable insights
* Contribute to improving project management frameworks and methodologies
* On-site role 5-days per week, based in our St Kilda Road offices.
The Ideal Candidate
* Bachelor's degree in Information Technology, Business Administration or related discipline
* 3-5 years' experience in a project administration or coordination role, ideally within IT
* Proficiency in project management tools (e.g. Microsoft Project, Trello) and Microsoft Office Suite
* Strong organisational and time-management skills
* Excellent written and verbal communication skills
* A proactive mindset with the ability to identify risks and resolve issues
* Familiarity with IT project management methodologies and frameworks
* Detail-oriented with strong attention to accuracy and quality
* Solutions-focused mindset with proactive problem-solving ability
* Thrive in fast-paced, dynamic project environments
* Ability to bring structure and clarity to complex initiatives
* Confident engaging with both technical and non-technical stakeholders
Why Join Brandbank Group Team
* Generous discounts across all Brandbank Brands!
* Opportunity to work for a uniquely Australian Retail Group with a global vision
* Supportive team culture and environment
* Employee Referral Program - be rewarded for referring great new people to our team
* Health and Wellness initiatives with access to Employee Assistance Program
* Brandbank Day - An additional day's leave to use however you like - whether it's for life admin, cultural celebrations, or simply recharging.
* You & Your Mate - Yes, we mean your dog! Bring your furry friend to work and make your day that little bit brighter.
* Sample Sales - Exclusive access to product samples at great prices - a fun and exciting benefit for anyone who loves our brands.
* Pantry Perks - Free breakfast and snacks available on-site for a quick pick-me-up.
* End-of-Trip Facilities - Including bike stands, showers, towel service, and ironing boards for those commuting in active ways.
About Brandbank Group
Brandbank was founded on bold creative thinking. We exist to ensure that the entire experience of a brand is brilliantly designed and beautifully connected, and the customer is at the heart of everything we do. Brandbank Group consists of Seed Heritage, Unison, allkinds, Commonry & kikki.K.
To learn more and see all job listings, visit: https://www.brandbankgroup.com.au/our-talent/join-our-team
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