Longer term: 6 months + Temporary Assignment | $63.31 per hour + super
Longer term: 6 months + Temporary Assignment | $63.31 per hour + super
Location: Darwin, NT
We are currently seeking an experienced Secretariat Officer for a temporary assignment with a well-regarded, not-for-profit organisation.
This role will suit someone who thrives in a governance-focused environment and can deliver high-quality secretariat and administrative support with a high level of professionalism, discretion and autonomy.
Your new role
Reporting to the Office of the CEO, the Secretariat Officer will provide end-to-end support to Councils and external committees, ensuring meetings and governance processes are coordinated efficiently and accurately. You will play a key liaison role between Council members, Chairs, the CEO and internal stakeholders, supporting effective decision-making through well-managed documentation, communication and records. This is a hands-on role requiring strong organisational skills, excellent minute-taking ability and experience working in confidential, high-level environments.
* Coordinate Council and committee meetings, including scheduling, agendas, papers and logistics
* Prepare accurate, timely and high-quality minutes, ensuring actions are clearly captured and tracked.
* Manage committee documentation, maintaining structured and up-to-date records and document control systems
* Monitor meeting calendars, forward planning cycles and key governance timelines
* Distribute meeting materials in a timely and professional manner
* Act as the central point of contact for Council and committee communications and enquiries
* Support onboarding of Council and committee members and maintain relevant records
* Prepare standard reports, correspondence and meeting papers as required
* Maintain strict confidentiality and integrity of sensitive information
* Identify and implement improvements to administrative processes and systems
* Provide back-up secretariat support to Board activities during periods of leave or peak demand
What you'll need to succeed
* Demonstrated experience providing high-level secretariat or administrative support in a governance, Board, Council or executive environment
* Proven experience coordinating meetings and taking clear, accurate and professional minutes
* Strong organisational skills with the ability to manage multiple priorities and deadlines independently
* Highly developed written and verbal communication skills
* Excellent stakeholder engagement and interpersonal skills
* A high level of discretion and ability to manage confidential information
* Experience improving administrative systems and processes (desirable)
* Police Check
What you need to do now
If you're interested in this role, please call Tamara on 08 8943 60***or email your CV to ***************@hays.com.au
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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