This company is seeking a highly skilled Executive Assistant with proven C-suite experience to ensure the seamless operation of the executive office while providing direct, high-level support to the CEO. As the Executive Assistant to the CEO, you will excel in managing scheduling, communication, personal assistance, and special projects in a fast-paced, dynamic environment. This role requires a proactive problem solver with exceptional listening skills who can drive strategic initiatives and support executive office projects. If you thrive in high-energy teams and enjoy taking on new challenges, apply today!
Key Responsibilities:
* Efficiently manage and optimize the CEO’s schedule and executive office calendar.
* Develop a deep understanding of the business landscape and collaborate across teams on financial and strategic planning initiatives.
* Prepare, edit, and finalize reports using Microsoft Office Suite.
* Conduct research and analyze data for special projects, supporting business development efforts.
* Oversee essential operational duties, including supply inventory, receptionist functions, and record-keeping.
* Serve as a gatekeeper to external contacts, managing incoming inquiries with professionalism.
* Actively listen and take detailed meeting notes to identify key themes requiring leadership’s attention.
* Plan and coordinate events, meetings, and company-wide gatherings, handling vendor selection, catering, communication, and logistics.
Why You’ll Love Working Here:
* Comprehensive benefits including medical, dental, and vision insurance, a 401(k) plan, and PTO.
* Consistently recognized as one of the “Best Places to Work.”
What We’re Looking For:
* Experienced. Bachelor’s degree preferred, with 2-5 years of dedicated Executive Assistant experience, including direct support to C-suite executives.
* Discrete. You operate with the highest level of confidentiality and professionalism.
* Proactive. You take ownership of projects and communicate effectively with department heads.
* Tech-savvy. You are highly proficient in Microsoft Office Suite and quick to learn new software.
* Trusted advisor. The CEO seeks an Executive Assistant who provides strategic support and contributes as a valued team member.
* Sharp and agile. You stay one step ahead in a fast-moving environment and thrive under pressure.
* Patient and resilient. You remain composed under pressure and provide steady, professional guidance to keep the executive focused and operations running smoothly.
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