Join to apply for the Legal Assistant, Trade Marks role at Herbert Smith Freehills Kramer
Due to growth, our Melbourne Trade Mark team are looking for an experienced Legal Assistant to join them on a full-time basis.
Working hours: 9am - 5:15pm, Monday to Friday, minimum 3-4 days a week in the office. We value teamwork and collaboration. While our ideal candidate will primarily work in the office, we offer flexibility to work from home up to two days per week, depending on the needs of the practice group.
In this role you will play a pivotal role providing high level support to Eliza Foley, Senior Associate, Trade Marks lawyers. Working closely with a team of dedicated business services professionals. Please note we are not able to consider law students for this role.
What your day will look like
* Delivering high quality, accurate work whilst managing deadlines, responding to changing and competing priorities.
* Managing monthly billing processes including creation of pre-bills, editing, finalising and posting.
* Assisting the team with filing documents with IP Australia and IPONZ.
* Comprehensive calendar management for appointments as they may arise.
* Organising national and international travel.
* Assisting the wider Trade Mark team with any ad‑hoc administrative tasks.
* Liaising with clients and internal stakeholders by phone, email and in‑person using a professional and personable manner.
To be successful in this role you will also have
* At least 2 years' Legal Assistant experience.
* Previous experience with end‑to‑end billing.
* Previous experience in calendar management.
* A sound understanding of Microsoft Office Suite.
* Proven ability to uphold a high level of confidentiality.
* Adaptability and think on your feet in a fast‑paced environment with changing deadlines.
* Ability to anticipate senior legal team requirements to reduce administrative time.
* Strong written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
* You will be confident in decision making on behalf of senior stakeholders.
What you can expect from us
* We're a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client‑centred, commercially driven, and renowned for our solution‑focused expertise. We will align your growth with our ambitions.
* We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
* We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
* We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
* For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.
* Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.
We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values‑Human, Bold, and Outstanding.
Seniority level
* Associate
Employment type
* Full‑time
Job function
* Legal
Industries
* Legal Services
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