Unlock a rewarding career with Ships Agency and Coal Logistics Administrator opportunities. We are seeking a dedicated professional to fill two key roles within our team, split across three days as a Ships Agent Administrator and two days as a Coal Logistics Administrator.
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* This is an exciting opportunity for a self-motivated individual who thrives under pressure, meets deadlines effectively, and approaches challenges as opportunities for growth.
Main Responsibilities:
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Ships Agency Administrator
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* Data Entry and Task Management: Assist with data entry and manage tasks within the company portal (WASP) with provided training.
* Crew and Spare Service Requests: Create pro-forma disbursement accounts and handle crew/spare service requests.
* Documentation and Compliance: Submit ABF forms for spares delivery and crew changes, and coordinate crew transport bookings.
* General Administration: Perform general administrative duties, including filing, archiving, and document management.
* Support to Ship Agents: Provide support to Ship Agents in their daily operations.
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Cool Logistics Administrator
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* Terminal Reporting and Stock Availability: Ensure terminal reporting, stock availability, and compliance with shipment requirements are completed within set timeframes.
* Vessel Berthing Schedules: Coordinate vessel berthing schedules, update clients on changes, and manage all related shipping documentation, including export declarations and compliance with IMSBC regulations.
* Documentation and Communication: Prepare and submit required documentation, such as Shippers Declarations, Certificates of Origin, and laytime calculations, while addressing any queries or disputes.
* Liaison and Record Keeping: Liaise with superintending companies for stock movement reports and arrange courier services for shipping documentation as per client instructions.
* Issue Escalation: Maintain accurate records of communications and escalate issues to the Manager when necessary.
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You Are:
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* A results-driven individual with a passion for achieving excellence.
* While prior experience or exposure to the Shipping Industry is advantageous, we welcome candidates with a strong work ethic and the right attitude to learn and succeed.
* Attention to detail, administrative proficiency, and a good grasp of computer skills are essential.
* You thrive under pressure, meet deadlines effectively, and approach challenges as opportunities for growth.
* Safety, compliance, and wellness are paramount to you and your team's success.
* You must possess a valid Australian work permit, driver's license, and driving experience, along with eligibility for a Maritime Security Identification Card (MSIC).
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We Offer:
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* A competitive base salary, plus superannuation, and other benefits.
* A collaborative, diverse, and supportive team environment fostering growth and development.
* Access to modern training programs, advanced systems, and tools to enhance your skills and efficiency.
* Health and wellness support, including an employee assistance program for you and your family.
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About Us:
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We are a global maritime leader providing essential products, services, qualified crews, and technical management across 60+ countries.
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* We embody five DNA Hallmarks that define our organizational ethos.
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Our DNA Hallmarks: Winning, Accountable, Sustainability, Brave, Curious.
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