Purchasing and Inventory Coordinator
We are seeking a highly organized and proactive Purchasing and Inventory Coordinator to manage the end-to-end flow of inbound materials from purchase orders through to receival, Goods Receipts Notice (GRN) and supplier scorecards.
The successful candidate will ensure we receive the right materials, at the right time, to the right quality so production never stops. They will thrive in a fast-paced environment, enjoy problem-solving, and take pride in accuracy, traceability, and strong supplier relationships.
About You
* Have a minimum of 5 years experience in purchasing, procurement or inventory management.
* Experience in fresh produce is advantageous but not essential.
* Are highly organized with excellent attention to detail.
* Have experience using ERP systems (EXO/EVEXSO highly regarded).
* Understand HACCP, traceability, food safety, or cold-chain logistics.
* Communicate clearly and collaborate effectively across teams.
* Stay calm under pressure, are proactive, and solve problems quickly.
* Take pride in accuracy and doing things right the first time.
* Hold relevant qualifications in procurement, supply chain or inventory management, or are working towards them (preferred but not mandatory).
Key Responsibilities:
1. Raise and manage Purchase Orders aligned with production plans and forecasts.
2. Validate inbound deliveries against PO, packing list, and specifications.
3. Complete GRNs promptly and maintain accurate ERP traceability.
4. Maintain supplier compliance documentation and support supplier performance reviews.
5. Ensure correct cold-chain storage, allocation, and recording of perishable goods.
6. Escalate issues quickly and support quality and operational investigations.
7. Maintain data integrity across the PO ? GRN ? Invoice process.
8. Contribute to continuous improvement initiatives across systems and processes.
About Us
* A proud Australian, family-owned business with strong values.
* Work with a passionate, supportive, and down-to-earth team.
* Play a critical role that directly influences production success.
* Fast-paced, hands-on work where every day brings something new.