Assistant Business Manager / Office Manager
Department of Education Victoria – Victoria
10d ago, from Department of Education & Training Victoria
Join the Cambridge Primary School Team - Where Excellence Meets Opportunity
Located in the vibrant community of Hoppers Crossing, right in the heart of the Wyndham City growth corridor, Cambridge Primary School has been proudly educating students since 1992. From our beginnings with just 243 students, we've grown into a thriving, diverse community of around 660 learners, each supported to reach their full potential.
We are now seeking exceptional educators and staff to join our dedicated team. At Cambridge, we're looking for passionate professionals who are eager to shape our culture, inspire excellence, and make a meaningful impact from day one. If you hold yourself to high expectations, lead with care, and thrive on being part of something truly special this is the place for you.
With over 46 nationalities represented across our school community, we proudly celebrate diversity and inclusion, united by our shared RISE values - Respect, Integrity, Self‑Resilience, and Excellence. At Cambridge, our commitment to School‑Wide Positive Behaviour Support (SWPBS) and student well‑being is at the heart of everything we do. Our students are curious, respectful, and driven to achieve their very best.
Our Vision: Growth Through Learning
Our Mission: To equip and empower lifelong learners who collaborate to build a positive, inclusive, and successful school and community.
If you're ready to grow, inspire, and be part of a forward‑thinking team that makes a genuine difference, Cambridge Primary School is where you belong.
Selection Criteria
Demonstrated high‑level administrative and organisational skills, with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a busy school environment.
Sound knowledge and experience in financial administration, including accounts payable/receivable, bank reconciliation, BAS preparation, and reporting processes, with the ability to interpret and apply Department of Education financial policies and procedures.
Demonstrated experience in human resources administration, including recruitment, staff records management, and leave processing, with a strong understanding of confidentiality and compliance requirements.
Highly developed interpersonal and communication skills, with the ability to build effective working relationships with staff, leadership, and external stakeholders, and to provide clear guidance and support within a team environment.
Demonstrated capacity to work collaboratively with the Business Manager and school leadership, exercising sound judgement, initiative, and discretion while contributing to a positive and professional office culture.
Role
Attendance requirement for this position: Three days a week (days yet to be determined) 8.00am - 4.15pm. Additional attendance as required 48/52.
Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.
Objectives will, generally, be clearly defined; guidelines will be broad and day‑to‑day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.
Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Position Summary
The Staffing, HR & Finance Officer plays a key role in supporting the effective operations of the schools business, human resources, and administrative functions. Working closely with the Business Manager, this position assists with financial processes, staff management, recruitment, and compliance. The role also provides leadership to the administration team, ensuring smooth day‑to‑day office operations, clear communication, and adherence to Department of Education policies and procedures.
Key Responsibilities
Staffing & Human Resources
* Manage staff leave applications and maintain accurate personnel records.
* Administer all aspects of the staff recruitment process, including advertising vacancies, coordinating interviews, and preparing employment contracts.
* Ensure compliance with Department of Education human resources procedures, policies, and employment legislation.
Finance
* Assist/Support with Accounts Payable and Accounts Receivable functions.
* Prepare and complete monthly bank reconciliations and end‑of‑period financial processes.
* Prepare Business Activity Statements (BAS) and compile all financial reports for presentation to the Finance Committee and School Council each month.
* Provide support and assistance to the Business Manager with financial and administrative operations.
School Council Support
* Prepare and maintain agendas, minutes, and associated documentation for School Council meetings.
* Assist in the development, review, and maintenance of school policies.
* Coordinate meeting logistics, including catering and distribution of papers.
Office Management
* Support the efficient day‑to‑day operations of the General Office and Administration Team.
* Provide guidance, direction, and training to administrative staff as required.
* Hold regular administration meetings to ensure effective communication and coordination within the team.
* Contribute to maintaining a positive, professional, and welcoming office environment.
Other Duties
* Undertake any other tasks and responsibilities as directed by the Business Manager or Principal, consistent with the role.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability.
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD).
Child Safe Standards
Victorian government schools are child‑safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child‑safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. Information on the department values is available at:
Other Information
* Broad experience with Compass, CASES21, EduPay, and other Department of Education administrative systems.
* Demonstrated understanding of, and commitment to, the principles of confidentiality, integrity, and professionalism in a school environment.
Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre‑employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
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