About the role:
We are seeking a highly organized and skilled Team Executive Assistant to join our team on a 12-month fixed-term contract.
As part of this role, you will have the opportunity to influence and be part of a team that will develop a new Assistant Support model/Framework for the entire organization.
Key Responsibilities:
* Schedule and coordinate meetings, appointments, workshops, and trainings for Heads of Departments and expatriate team members, including room booking & catering if required
* Arrange complex domestic and overseas travel bookings; raise internal travel approvals
* Liaise with external stakeholders on sponsored travel and events, coordinating all logistics
* Coordinate inter-department meetings and liaise with key stakeholders
* Organize meeting logistics such as room bookings, catering, and video conferencing bookings
* Actively engage in building the Assistants model/Framework and support the implementation of the same
* Assist with correspondence and communication
* Ensure that operating manuals are up to date and prepare them if they are not in place
* Assist with logistics and bookings for HQ VIP visits
* Support expatriates with restaurant bookings and travel
Requirements:
* Experience in supporting senior executives in a corporate environment
* Excellent communication (verbal & written) skills at all levels of the business
* Demonstrated experience in maintaining a high level of confidentiality and professional support with respect to sensitive business matters
* Minimum of 5–7 years working as a Team Assistant, Personal Assistant, or Executive Assistant
What's in it for you?
* Generous discount on company products
* Access to discounts and special promotions with retail partners
* Access to wellbeing platform
* Heavily discounted gym membership
* Onsite parking