Overview
Fantastic opportunity for an Administration Officer to join a well-supported team supporting leaders in delivering key business outcomes. This role is inclusive and located in Nhulunbuy, Northern Territory, Australia.
This is a Monday-Friday 12-month contract opportunity to work with a tier 1 mining asset owner.
We are seeking a highly organised and proactive Administration Officer to provide vital support to the Engineering & Infrastructure Department—covering maintenance, operations, engineering, and capital projects. This role is central to ensuring smooth logistics, efficient communication, and operational alignment across a variety of workstreams. You will be part of a collaborative administration team, supporting leaders and staff while coordinating travel, logistics, correspondence, and reporting. With variety, responsibility, and daily engagement across multiple stakeholders, this role offers the opportunity to make a meaningful impact in a supportive and inclusive environment.
Key Responsibilities
* Provide high-level administrative support to departmental leaders and teams
* Coordinate all travel and logistics (flights, accommodation, itineraries, expense tracking, etc.) to enable effective workforce mobilisation and project delivery
* Organise and manage logistics for meetings, site visits, and departmental activities, ensuring alignment with operational schedules and safety requirements
* Prepare reports, presentations, agendas, minutes, and correspondence using business software applications (MS Office Suite)
* Manage incoming communications (calls, visitors, mail, emails) and ensure timely responses or redirection
* Maintain accurate records, departmental files, calendars, and diaries
* Oversee service requests and stakeholder interactions, ensuring timely resolution and support
Key Performance Objectives
* Seamless Travel & Logistics Coordination – Deliver accurate, timely, and cost effective travel arrangements that meet operational and project requirements
* Operational Efficiency – Provide proactive administrative support that enables leaders and teams to focus on priorities while ensuring smooth departmental operations
* Stakeholder Engagement & Prioritisation – Build strong relationships, effectively manage competing priorities, and use sound judgement to balance urgent requests with long-term needs
Key Skills and Qualifications
* Strong organisational and prioritisation skills, with the ability to manage competing demands
* Excellent verbal and written communication, with confidence to engage across diverse stakeholders
* Proficiency in Microsoft Office and other business software applications
* Experience with travel coordination, logistics, and expense management (highly regarded)
* Collaborative team player with the ability to lead by example and support colleagues
* Proactive, adaptable, and solution-focused mindset
* Previous mining or heavy industry experience not required—transferable skills are welcome
* Variety & Engagement: Exposure to multiple business streams including engineering, maintenance, operations, and projects
* Leadership Support: Work closely with department leaders while collaborating as part of a wider administration team to share knowledge and support cross functional needs across the site
* Impactful Role: Ensure seamless workforce mobilisation and departmental operations through effective coordination and prioritisation
* Team Culture: Be part of a collaborative and supportive team, aligned with a tier 1 mining company values
* Enjoy a unique lifestyle in Nhulunbuy, with access to beaches, fishing, camping, and a welcoming community
Supporting a Diverse Workforce
We welcome and support all applicants, from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and impairments, and people from different cultural and religious backgrounds.
Concentis and the partners we work with are Equal Opportunity Employers committed to ensuring a working environment where everyone feels included and is treated fairly with respect.
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