Administrative Support Specialist Job Overview
In this key role, you will play a vital part in supporting senior executives and contributing to the success of our organization.
Key Responsibilities
* Provide high-level administrative support to senior leaders.
* Manage complex calendars, coordinate meetings, book rooms and equipment, prepare agendas and meeting documentation.
* Oversee multiple inboxes, task lists, and priorities.
* Prepare papers, correspondence, presentations, and other materials for executive review.
* Collate and distribute meeting documents, attend meetings, draft minutes, and track action items.
* Coordinate travel, accommodation, and expense reconciliations.
* Support event planning for leadership forums and staff events.
* Assist with procurement, ensuring compliance with relevant legislation.
* Deliver administrative support: e-filing, records, org charts, and distribution lists.
* Drive process improvements using digital and AI tools.
About You
* A relevant qualification in office or business management is highly desirable.
* Experience managing the diary and administrative requirements of senior executives in a government agency or private sector organization is essential.
* The ability to work autonomously, manage priorities, and coordinate resources to achieve outcomes is crucial.
* Proficiency in Microsoft products, including Outlook, Word, Excel, and PowerPoint is required.
* Experience working with SharePoint or similar content management database is advantageous.
* Ability to resolve problems, demonstrating analytical and decision-making capability is necessary.
* Strong communication and interpersonal skills, with the ability to build and maintain working relationships effectively are essential.
What We Offer
* An attractive remuneration package.
* Additional leave entitlements.
* Flexible work arrangements.
* Opportunities for study and professional development.
Application Details
Location: Perth