Administration Officer- Student Reception
Administration & Secretarial
Source: uWorkin
JOB DESCRIPTION
Position: Administration Officer- Student Reception
Commencing Date: 23 June 2025
Tenure: Permanent, Term Time, 38 hours per week
Salary Range: $31.64 - $32.31 per hour pending experience
Closing Date: Monday 9 June unless filled prior
Good Shepherd Catholic College, Mount Isa is a co-educational Year 7 to 12 college of 450 students. Good Shepherd Catholic College is a community who journey together in faith with “Christ Our Light”. Our students, staff, and parents are partners focused on holistic education within a welcoming and caring environment. Fostering faith and spirituality is our primary goal. We believe in the uniqueness and dignity of each individual. We endeavour to encourage each member of our community to be inner-directed, responsible, compassionate and just. Students, staff, and parents learn best in situations of loving relationships and mutual respect.
About the role
Good Shepherd Catholic College, Mount Isa are seeking applications from a passionate and reliable Administration Officer to oversee our Student Reception. This is a term time, permanent position commencing on 23 June 2025.
The Administration Officer- Student Reception will be required to liaise with visitors, parents, staff and students to the School and is responsible for providing high level administrative support demonstrating self-initiative, flexibility, attention to detail, autonomy and dependability. The incumbent will present a professional image and create a welcoming, warm and positive impression. As the initial point of contact for many key stakeholders, the Administration Officer will deliver high quality customer service.
Key Accountabilities
* Support the delivery of operational tasks associated with reception and administration including:
* Oversee student reception
* Provide support to parent reception
* Mail management and distribution
* Responding to incoming telephone and email enquiries
* Dealing professionally with and directing enquiries of parents, visitors and contractors
* Data entry to support registers and record management.
* Provide administration support that meets the day to day requirements of the school including:
* Co-ordinate dissemination of information to staff and students
* Production of documents – letters, registers, spreadsheets
* Assist in the production of internal and external documents
* Sort, prepare and file documents as required
* Coordinate banking and receipting of items.
* Support the delivery of tasks associated with community events and school functions
* Responsible for following up on outstanding retreat, camp and excursion payments
* Administer first aid where necessary
* Monitor inventory for stationery and first aid supplies
* Jointly oversee Uniform Shop
* Interchangeable with Student Reception when required
Position: Administration Officer- Student Reception
Commencing Date: 23 June 2025
Tenure: Permanent, Term Time, 38 hours per week
Salary Range: $31.64 - $32.31 per hour pending experience
Closing Date: Monday 9 June unless filled prior
Good Shepherd Catholic College, Mount Isa is a co-educational Year 7 to 12 college of 450 students. Good Shepherd Catholic College is a community who journey together in faith with “Christ Our Light”. Our students, staff, and parents are partners focused on holistic education within a welcoming and caring environment. Fostering faith and spirituality is our primary goal. We believe in the uniqueness and dignity of each individual. We endeavour to encourage each member of our community to be inner-directed, responsible, compassionate and just. Students, staff, and parents learn best in situations of loving relationships and mutual respect.
About the role
Good Shepherd Catholic College, Mount Isa are seeking applications from a passionate and reliable Administration Officer to oversee our Student Reception. This is a term time, permanent position commencing on 23 June 2025.
The Administration Officer- Student Reception will be required to liaise with visitors, parents, staff and students to the School and is responsible for providing high level administrative support demonstrating self-initiative, flexibility, attention to detail, autonomy and dependability. The incumbent will present a professional image and create a welcoming, warm and positive impression. As the initial point of contact for many key stakeholders, the Administration Officer will deliver high quality customer service.
Key Accountabilities
* Support the delivery of operational tasks associated with reception and administration including:
* Oversee student reception
* Provide support to parent reception
* Mail management and distribution
* Responding to incoming telephone and email enquiries
* Dealing professionally with and directing enquiries of parents, visitors and contractors
* Data entry to support registers and record management.
* Provide administration support that meets the day to day requirements of the school including:
* Co-ordinate dissemination of information to staff and students
* Production of documents – letters, registers, spreadsheets
* Assist in the production of internal and external documents
* Sort, prepare and file documents as required
* Coordinate banking and receipting of items.
* Support the delivery of tasks associated with community events and school functions
* Responsible for following up on outstanding retreat, camp and excursion payments
* Administer first aid where necessary
* Monitor inventory for stationery and first aid supplies
* Jointly oversee Uniform Shop
* Interchangeable with Student Reception when required
* Money handling
About you
Experience
* Previous experience providing generalist administrative support
* Demonstrated capacity to organise and prioritise a range of tasks and set priorities to meet deadlines in a busy office environment
* Demonstrated ability to work independently and as part of a team to deliver support
* Proven ability in providing accurate and informative assistance to staff, students and parents confidently.
Skills
* Ability to adapt to changing circumstances and embrace new ideas with enthusiasm
* Strong computer literacy skills with the ability to operate a variety of platforms and programs including Google and Microsoft Office (especially excel spreadsheets)
* Organisational planning and coordination skills including the ability to demonstrate flexibility and manage demanding or competing deadlines.
Attributes
* Enthusiastic, energetic, with a proactive can do attitude
* Confident, well-presented and engaging with a personal warmth that engenders mutual respect with staff, parents and visitors
* Flexible and responsive to the needs of the school community and driven to achieve the best outcomes
* Willingness to learn and develop in a supported environment
* Motivated with a “can do” attitude.
Mandatory Criteria
* Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government
* Minimum certificate level or higher qualification or equivalent relevant experience
* First Aid Certificate or the ability to attain one
* Ability to perform the physical requirements of the role in a safe manner.
Desirable Criteria
* Recent administration and/or reception experience in a school or other environment.
For more information, please refer to the .
What we offer
* Competitive Hourly Rate
* Annual Leave with 17.5% leave loading
* Access to salary packaging options to maximise employee benefits and salary
* Modern facilities, equipment and resources
* Access to additional Employer Superannuation Contributions
* Access to long service leave after 7 years of continuous service
* 14 Weeks’ paid parental leave
* Deferred Salary Scheme
* Access to corporate health schemes
* Induction processes and professional learning programs
* Access to Employee Assistance Program
* Well-being programs and initiatives
Our Organisation
supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the south, and north to Ingham and Halifax, south-west to Winton, and west to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island. Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. Townsville Catholic Education has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.
How to apply
* Upload a current resume
* Upload a cover letter addressing the skills, attributes and experience to support the key accountabilities of the role identified in the position description
* Complete the application form including your two nominated professional referees (name, position title and email address)
Applications during the shortlisting phase will be kept confidential.
Applications close 3pm Monday 9 June 2025 unless filled prior.
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Townsville Catholic Education
State Development and Infrastructure - Mount Isa, QLD
Maranoa Regional Council - Mount Isa, QLD
Queensland Department of Education - Mount Isa, QLD
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