We are looking for someone who also has keen attention to detail, an enthusiastic attitude and ability to pick up new skills. The company was created in 2005. Since then, it has grown into a leading boutique law firm in the areas of insurance, local government and commercial. At this organisation, you will be welcomed, challenged and supported. We strive to foster a collaborative, supportive and friendly work culture across the whole firm. It is a culture that emphasises professional growth and teamwork. We offer: ✓ Staff social, charitable and well-being activities ✓ On-going training & development, in-house and externally ✓ Flexible work arrangements ✓ Free, confidential 24/7 counselling through our Employee Assistance Program. KEY RESPONSIBILITIES Administrative * Conducting statutory searches, including Landgate, ASIC and other Government sites * Generating templates and populating them with information as instructed * Liaising with stakeholders (lawyers and other staff plus clients and other third parties) * Preparation of court briefs (collation and indexation of documents) * Photocopying, scanning and printing as required * e-Lodgement * Month-end billing * Sending faxes, emails and mail * Maintaining up-to-date procedures as part of the Civic Legal Systems Team * Keeping meeting notes and task lists as coordinator of the commercial and litigation lawyers' teams. File Management * Diary management and bring ups * File opening/closing * Electronic filing * Downloading and saving documents to an electronic brief format. Word processing * Dictation transcription (not essential) * Proof-reading * Formatting of letters, court documents and commercial legal documents * Basic letter drafting. Paralegal * Drafting lists of documents, subpoenas and other court documents from templates * Drafting and filing correspondence and documents for the purpose of post-settlement formalities in workers' compensation matters Secondary responsibilities (backup for Practice Assistant) * Photocopying, scanning and printing as required * Sending, saving and cataloguing emails, correspondence, reports and other documents * File opening/closing * Uploading and downloading documents to/from client portal * Downloading and saving incoming documents from eCourts Portal and WorkCover Online * Conducting social media research on new briefs * Presenting a professional and hospitable image in office functions such as answering the door to greet clients, offering them refreshments * Contributing to the smooth and professional running of the office, e.g. by answering the telephone, receiving physical deliveries or documents and maintaining the cleanliness of the office, including the kitchen and common kitchen areas * Outside work (Landgate, deliveries, banking, Australia Post). Key skills required for this role: * Strong attention to detail and accuracy * Strong organisational skills * Fast and accurate typing * Ability to meet deadlines * Strong interpersonal and communication skills * Ability to work well in a team as well as autonomously * Intermediate-advanced knowledge of Microsoft Word and Outlook 365