Procurement Contract Specialist
This role supports financial and procurement operations by ensuring contractual compliance, operational efficiency, and sustainability throughout the contract lifecycle.
* Accurate records of all active contracts, including key terms, renewal dates, and compliance requirements are maintained.
* Contract variations and renewals are managed promptly to support smooth procurement processes.
* A university-wide contract lifecycle management system (CLMS) is rolled out, including setup, integration, user adoption, training, and change management.
* The CLMS administrator provides support, resolves issues, implements improvements, and monitors system performance.
* Procurement, Legal, and Finance teams collaborate to review, draft, and negotiate contracts, ensuring alignment with laws and university policies.
* KPIs for contracts are developed and tracked to ensure timely and compliant delivery.
* Contract risks are identified and managed, working with stakeholders to find practical solutions.
* Contract-related queries across the university are addressed, offering advice and resolving concerns.
* Maintaining proper documentation, ensuring all contracts are signed and filed correctly, and conducting compliance checks as needed.
* Reports on contract status, deadlines, renewals, and performance are produced to support informed decision-making.
Key Skills and Qualifications:
* A relevant tertiary qualification in business, finance, supply chain, or equivalent experience.
* A strong background in procurement or contract administration with solid knowledge of processes, systems, and risk management.
* The ability to interpret complex legal and financial terms and explain them clearly to stakeholders.
* High attention to detail and excellent organisational skills, able to manage multiple projects and meet deadlines.
* Strong communication and interpersonal skills, with the ability to work well with internal teams and external vendors.
* Proven project management skills—able to set priorities and collaborate across teams.
* Commitment to sustainability, diversity, and inclusion in procurement practices.
* Experience supporting users of digital systems, ideally with system implementation or upgrades.
* A proactive approach to identifying contract risks and working with others to find practical solutions.
* A current National Police Clearance, showing adherence to compliance standards.