Supports business operations across Hong Kong, Australia and New Zealand
Employment Type: Casual
Work Location: Sydney, Australia, may travel to New Zealand and Hong Kong
Commencement: Immediately
Role Overview
We are looking for a proactive bilingual Office Administrator & Secretary to primarily support our Sydney team, covering cross-regional daily operations. This position integrates procurement, office facility management and full-spectrum secretarial work to ensure seamless business running and deliver comprehensive executive support. Candidates with solid administration or HR working experience are highly preferred.
Core Responsibilities
* Conduct vendor sourcing, purchasing affairs and contract negotiation for procurement matters
* Coordinate office facility maintenance, daily supplies management and workplace safety arrangements
* Handle executive schedules, overseas travel arrangements (including New Zealand business trips), meeting preparations and official correspondence
* Provide end-to-end administrative support to senior management, including document sorting and work progress follow-up
* Assist in planning and implementing office relocation projects
* Act as cross-liaison between English and Chinese-speaking internal and external parties
* Optimize daily working procedures to boost overall operational efficiency
Job Requirements
* Possess no less than 2 years relevant working experience in procurement and office facility administration
* Bachelor's degree in Business Administration, Management or related majors
* Fully fluent in spoken and written English and Mandarin
* Outstanding organisation skills, multi-tasking capability and interpersonal communication skills
* Able to travel to New Zealand for work assignments when needed
* Available to take up the position immediately
* Prior experience in office relocation projects is a definite advantage
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