Job description
Agency Department of Corporate and Digital Work unit Information Services
Development
Job title Specialist Records Management Designation Administrative Officer 6
Job type Full time Duration Ongoing
Salary $99,519 - $110,953 Location Darwin
Position number 5234 RTF 342314 Closing 05/03/2026
Contact officer Cara Brown on 08 89 991 620 or cara.brown@nt.gov.au
About the agency https://dcdd.nt.gov.au
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=342314
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.
Primary objective
Responsible for carrying out the implementation of a program of works and projects and providing professional records management
advice and support to client agencies.
Context statement
Information Services provides best practice advice and records management services to NTG client agencies. Structured into several work
streams, a wide range of services are delivered, including records management, help desk services, records appraisal, sentencing and
disposal, training development and delivery, Digital Policy and Freedom of Information.
Key duties and responsibilities
1. Provide advice and consultative services to Electronic Document and Records Management System (EDRMS) users.
2. Enable and coordinate client agencies’ recordkeeping operations through implementation of a program of works.
3. Design, develop and apply business processes to improve the uptake of recordkeeping and digitalisation, and identify recordkeeping
issues/problems encountered by client agencies and plan for resolution or escalation.
4. Undertaking analysis and interpretation of requirements, acceptance testing and implementation initiatives.
5. Provide advice on new records management policies, or initiatives to enable client agencies to manage their records and use of records
systems.
6. Contribute to the development of recordkeeping policies and business processes that result in effective and efficient information
management services to clients.
7. Contribute to the development of the knowledge bank within the records and information management services function.
Selection criteria
Essential
1. Previous experience in working with records management standards, legislation, regulations and policies relevant to records
management.
2. Demonstrated supervisory, management and mentoring skills, ability to organise workloads, establish priorities, work with limited
supervision, and an ability to interact effectively with people of diverse cultures.
3. Demonstrated ability to promote and drive EDRMS and effectively manage change as clients move from paper to electronic records
management systems.
4. High-level communication skills, both written and verbal, with the ability to liaise with people of all levels to deliver quality outcomes.
5. Demonstrated high level knowledge and proven experience of an automated records management system including the ability to
accurately record and manage information and data within such system.
6. Demonstrated ability to work with sensitive material, maintaining discretion and complete confidentiality.
7. Demonstrated work ethic and attitude which emulates DCDD values of commitment to service, innovation, ethical practice,
accountability, impartiality, diversity and respect.
Desirable
1. Diploma or Advanced Diploma in Recordkeeping and membership of a relevant professional association.
Further information
The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A criminal history will
not exclude an applicant from this position unless it is relevant to the position.