ADMINISTRATIVE ASSISTANT
Reports to: Artistic Director
Hours: 24 hours (0.6 FTE)
Salary: $35,000 - $41, FTE) + 12% superannuation
Objective: Provides general administrative support to the Operations and Training teams.
Who are we
Based in the heart of Fremantle, CircusWA is looking for an Administrative Assistant to join our small and mighty team
We are a circus skills and development centre who run classes, workshops and for people of all ages, backgrounds and abilities. CircusWA is in an exciting time of growth and adaptive change. In the opening months of 2026, we will be expanding our Operations team and moving into a new venue. While supporting CircusWA to develop you will also find the opportunities to grow your own skills. As a dynamic arts organisation CircusWA is all about working together and supporting each other to expand and develop skills for mutual benefit.
Role overview
This position best suited to someone who is a confident communicator, can juggle multiple varied tasks at once, and has foundational knowledge of word processing, spreadsheets, calendar and email platforms.
This part-time role is an important position within the CircusWA Operations team, ensuring the smooth and effective running of our day-to-day activities. We are seeking someone with a minimum of one year's experience in administrative tasks, who is comfortable occasionally working at a fast pace, and who can be adaptable to at times rapidly changing tasks and priorities as needed. They will love to generate order in their physical and technological spaces, and want to be a part of a new circus adventure.
The Administrative Assistant position is based in the office and around the training centre. We are looking for consistent working hours at the centre, however we are open to discussing flexibility.
An interest in circus, theatre, or the arts is a bonus but not essential.
Key Responsibilities
Be the first point of contact for telephone and email enquiries while at work
Oversee the class booking process: assist students and parents to book into classes and ensure all payments are up to date
Coordinate enquiries and bookings
Maintain spreadsheets and calendars
> Ensure Trainers have up to date information about student before each class, and have what they need to deliver classes
> Review rolls and keep track of student attendance
> Ensure all submitted incident reports are received by the Artistic Director and followed up
> Ensure trainer records are maintained and accessible
> Maintain membership database and communications
Support with marketing, promotions and comms
> With the Operations team, coordinate and upload regular social media posts
> Ensure class and holiday program information is promoted clearly and accurately on various platforms
> Maintain the website as directed and required
Ensure the office space, shared spaces and equipment storage areas are kept tidy and organised
Take and accurately record occasional cash payments
Participate in weekly Operations Team meetings
All other duties as reasonably requested
A laptop will be provided on your first day, as well as a full induction program to introduce you to the world and work of CircusWA.
How to Apply
Please read the full position description. If you think you have most of the skills required for this role, we encourage you to apply.
Your application should include attachments of your CV (max. 2 pages) and a Cover Letter answering the following:
What are three of your skills that would help you to succeed in this role?
What is one thing you would like to learn while being in this role?
Please ensure your full name, email address and phone number are provided
Please confirm you have valid Right to Work in Australia (i.e. you are a citizen or hold an appropriate working visa)
Please submit your application via email to Charlotte Kenny at by 5pm, Monday 2nd February.
Interviews will take place between the 2nd – 6th February, with a start date during the week of the 16th February.
If you have any questions about the role, the application process, or require the application in an accessible format, please contact Charlotte at the email above, or call