Administration Assistant (Scheduling & Production)
Location: Edinburgh
Help keep production moving! We're looking for an organized and proactive Administration Assistant to join our Frame & Truss team in Edinburgh. This fast‐paced role supports scheduling, production, purchasing and customer order administration to ensure materials, paperwork and jobs flow smoothly through the business.
About The Role
Working closely with Sales Support, suppliers, production teams and schedulers, you will coordinate customer orders, manage purchase orders, prepare production documentation, and support scheduling activities across our Frame & Truss operations.
Your day will involve liaising with suppliers about material deliveries, updating production paperwork, preparing site packs, and assisting with job costing and invoicing support.
Attention to detail and the ability to juggle competing priorities will directly contribute to production efficiency, customer satisfaction and on‐time delivery performance.
About You
To succeed in this role you are a highly organized administrator who enjoys working in a busy operational environment.
You'll Bring
* Previous administration experience (minimum 2 years preferred)
* Strong Microsoft Office skills—Excel, Outlook, Word
* Excellent time management and prioritisation skills
* Strong communication and relationship‐building abilities
* High attention to detail and accuracy
* Ability to work independently and as part of a team
* Proactive approach to problem‐solving and follow‐up
* Confidence working with multiple tasks and deadlines simultaneously
Experience in manufacturing, construction, building supplies, logistics or production environments is highly regarded but not essential.
Key Responsibilities
* Process customer orders and production call‐ups
* Raise and manage purchase orders for job‐specific materials
* Coordinate production paperwork, picking slips and dispatch documentation
* Monitor supplier orders and follow up on shortages, delays and back orders
* Liaise with Sales Support, suppliers and production teams regarding order updates and scheduling changes
* Prepare production site packs and manufacturing documentation
* Assist with job costing, cost tracking and invoicing preparation
* Maintain accurate records and filing systems
* Support workflow coordination across multiple Frame & Truss sites
* Contribute to a safe, efficient and productive workplace
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