About the job
At Bouygues Construction Australia, we are dedicated to the design, construction, and delivery of nation shaping projects across civil infrastructure, engineering, and energy and services.
We have proudly been working in Australia for more than 25 years.
Our local experience in underpinned by significant global expertise and resourcing.
Responsibilities
Coordinate invoice payments for the HR team, including the creation and management of Purchase Orders (POs) and tracking payment processes through SAP to ensure timely and accurate financial operations.
Review and approve expenses claims, ensuring adherence to internal policies and accuracy in documentation and reimbursement.
Office and Facility Management
Coordinate with building management to address maintenance needs and ensure office premises are maintained to high cleanliness and tidiness standards.
Keep the office environment clean and orderly, contributing to a productive work setting.
Oversee the purchase and inventory of office supplies, including stationery and kitchen essentials, maintaining optimal stock levels and ensuring timely replenishment.
Manage the allocation of lockers and access cards, including preparing detailed records for annual audits to ensure security and compliance.
Flexibly handle additional duties as they arise, adapting to immediate needs and maintaining efficient office operations.
Travel Coordination
Utilize the Egencia Travel platform to arrange and approve travel bookings, offering support to employees as needed to ensure seamless travel arrangements.
Compile and generate detailed travel reports for various projects, providing insights and data to support project management and budgeting.
Engage with airlines and hotels to negotiate and establish favourable agreements, optimizing travel arrangements and costs for the organization.
Phone Management
Manage requests for handsets and service lines, monitor invoices, and handle the porting or cancellation of lines following employee termination to maintain efficient telecom operations.
Collaborate with project teams to ensure accurate cost allocations for phone services across all projects, supporting effective budget management and financial transparency.
HR Support
Organise pre-employment medical bookings and set up employee profiles within the internal people management portal (ARGOS) to ensure a smooth onboarding process.
Provide support for employee relocation processes, including guiding visa applications, to facilitate seamless transitions for new hires and international assignments.
Skills and Knowledge
Outstanding verbal and written communication abilities, effectively conveying information and fostering understanding.
High level of proficiency with Microsoft Office suite, including Excel, Word, PowerPoint, and Outlook, enabling efficient data management and presentation.
Strong relationship-building skills, capable of engaging effectively across all organisational levels to cultivate collaboration and teamwork.
Excellent prioritisation and organisational skills, adept at managing tasks and projects efficiently to meet deadlines and achieve objectives.
Capable of working autonomously or collaboratively within a team, demonstrating flexibility and initiative.
Build a high level of trust through maintaining confidentiality, ensuring sensitive information is handled with discretion and integrity.
Skilled in multitasking, able to manage multiple projects simultaneously while maintaining attention to detail.
Familiar with ERP systems such as SAP, Oracle ERP Cloud, Microsoft Dynamics, or similar platforms, facilitating effective enterprise resource planning and management.
About us
Bouygues Construction Australia is part of the Bouygues Construction Group – a global construction and civil engineering company dedicated to sharing innovations to create and deliver some of the world's most ambitious projects across the building, civil and energy & services markets.
Active in over 80 countries and with annual sales of AUD17bn, Bouygues Construction employs more than 50,000 staff worldwide.
The Australian business is undergoing a period of exponential growth, following a run of successful PPP, D&C and EPC and O&M tenders in the major transport, renewable energy and building sectors.
Bouygues is delivering the Melbourne Metro and Torrens to Darlington projects and a number of large scale Solar Farms across Australia.
As part of BYCA recruitment commitment, we provide equal opportunity and committed to workplace diversity and to providing flexible work opportunities at our projects.
We support women in construction and Indigenous advancement and participation and encourage people of all cultural backgrounds to apply
This is a fantastic opportunity to join one of Australia's largest infrastructure projects and play your part in building Australia's future
If you have any question feel free to contact Lindsay BARRELL TELLIS
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