2 weeks ago Be among the first 25 applicantsBase salary will be in the range $113,377.67 - $127,112.24 + 17% Superannuation (HEW Level 8)Based at our St Lucia CampusFaculty of ScienceFull-time permanent positionBase salary will be in the range $113,377.67 - $127,112.24 + 17% Superannuation (HEW Level 8)Based at our St Lucia CampusAbout This OpportunityWe are seeking a self-motivated, detail-oriented Executive Officer with a passion for supporting senior leadership and driving organisational success to join the Faculty of Science. In this role, you will provide high-level executive support to the Executive Dean, contributing to strategic and operational priorities of the Faculty, the University, and its external partners. You will be responsible for delivering evidence-based advice, preparing high-quality documentation, managing and responding to complex correspondence, overseeing key projects, and supporting the Executive Dean’s team. You will also lead and mentor a small team of executive support staff, ensuring cohesive and effective service delivery.This position reports to the Executive Manager, Faculty of Science.Key Responsibilities Will IncludeConduct research and data analysis to provide strategic, policy, and administrative advice to support the Executive Dean’s decision-making.Draft and refine high-quality documentation for a range of audiences, including internal, national, and international stakeholders.Triage correspondence, propose actions, and draft responses on behalf of the Executive Dean.Support strategic and operational projects by tracking progress, evaluating outcomes, and ensuring key milestones are met.Lead and mentor a small team of Executive Assistants and Support Officers to ensure effective service delivery.Coordinate and support meetings, committees, and engagement activities, including minute-taking and stakeholder liaison.Collaborate with key staff including the Faculty Executive Manager and Finance Team to assist with budget preparation and implementation.Develop and improve administrative systems, processes, and document management practices in line with best practices.About UQAs part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.BenefitsJoin a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave17% superannuation contributions17.5% annual leave loadingAccess to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnightHealth and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate familyUQ Study for StaffOn campus childcare optionsAffordable parking (from just $6.15 a day)Salary packaging optionsAbout YouA university degree, ideally at postgraduate level, with substantial relevant experience in a university or similar environment; or an equivalent combination of relevant experience and/or education/trainingExtensive experience and outstanding skills in oral and written communicationDemonstrated ability to provide high-level executive support, including preparation of high-quality and complex documentation, triaging and responding to correspondence, and drafting notes and minutes from meetings in a large and complex environmentExperience in managing staffExcellent organisational skills, with a demonstrated ability to set goals, develop priorities, meet timelines, and to manage multiple and diverse tasks effectivelyWell-developed skills in the interpretation of a broad range of policies and procedures and the ability to analyse and interpret detailed information to synthesise information into well-structured papersSelf-motivated with the ability to work and act independently and to exercise initiative, judgment and discretionHighly developed interpersonal skills, including the ability to communicate with diverse groups within and external to the UniversityThe successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, AHPRA registration, mandatory immunisations, first aid and/or CPR certification, blue card check, etc.You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.Questions?For more information about this opportunity, please contact Ms Helen Weir at sciencefem@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.Want to Apply?All applicants must upload the following documents in order for your application to be considered:Cover letter summarising how your background aligns to the ‘About You’ sectionResumeOther InformationUQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.Applications close Sunday May 4th 2025 at 11.00pm AEST (R-50871).Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionOther, Information Technology, and ManagementIndustriesHigher EducationReferrals increase your chances of interviewing at The University of Queensland by 2xGet notified about new Executive Officer jobs in St Lucia, Queensland, Australia.Brisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 1 week agoSenior Executive Officer WITHDRAWN, ResourcesBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia $115,758.00-$123,611.00 1 week agoBrisbane, Queensland, Australia 1 week agoExecutive Officer - Office of the Chief Executive OfficerBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 4 days agoExecutive Level 1 - Assistant Director - Financial Governance SectionBrisbane, Queensland, Australia A$120,842.00-A$137,823.00 1 week agoBrisbane, Queensland, Australia 6 days agoAssistant Chief Executive Club Med ResortBrisbane, Queensland, Australia 4 days agoBrisbane City, Queensland, Australia 3 weeks agoBrisbane, Queensland, Australia 3 weeks agoGeneral Manger, Properties and Facilities @ QIMR BerghoferBrisbane, Queensland, Australia 4 weeks agoGeneral Manager | Queensland Veterinary ServicesBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 4 weeks agoPerformance Manager – Performance & Executive OfficeBrisbane City, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 5 days agoEOI - Training Resource Officer (RFSO2) Training and DevelopmentEast Brisbane, Queensland, Australia 1 week agoTechnical Duty Officer / Incident Commander (SRE)Brisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 5 days agoBrisbane, Queensland, Australia 4 days agoBrisbane, Queensland, Australia 6 days agoBrisbane, Queensland, Australia 6 days agoBrisbane, Queensland, Australia 11 hours agoEast Brisbane, Queensland, Australia 5 days agoBrisbane, Queensland, Australia 8 hours agoBrisbane, Queensland, Australia 15 hours agoFortitude Valley, Queensland, Australia 5 days agoBrisbane City, Queensland, Australia A$30.00-A$35.00 2 weeks agoSouth Brisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 5 days agoCompany Secretary | Gladstone Ports CorporationBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 1 week agoWe’re unlocking community knowledge in a new way. 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