Sub‑School Assistant/Accounts Payable ES1-2 – 0.8 FTE Fixed Term Family Leave
Our mission is to provide a stimulating learning environment where all students feel safe and supported to succeed in a wide range of opportunities and pathways. Our students will become confident, successful, and invested members of our community and beyond.
Values
* Personal Best – work to the best of your ability, pursue excellence, try hard and constantly seek to improve.
* Integrity – be true to yourself by doing what is right, be honest and trustworthy.
* Respect – treat everyone with equal consideration, be accepting of others and their differences.
* Responsibility – be accountable for your actions, contribute positively to the school and wider community.
At Mordialloc College we are committed to maximising learning opportunities for all students, with an emphasis on high expectations forming the basis for future direction and growth. Our teaching and learning practices and instructional model are aligned to the Curiosity and Powerful Learning framework developed in conjunction with Monash University.
Selection Criteria
* SC1 – Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
* SC2 – Demonstrated capacity to work and collaborate with others in a team environment.
* SC3 – Demonstrated capacity to communicate effectively in a team environment, including high‑level oral and written communication skills.
* SC4 – Possess the technical knowledge and expertise relevant to the position.
* SC5 – Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
* SC6 – A commitment to professional learning and growth for both self and others.
Role
An education support class position at this range carries out tasks in accordance with guidelines, accepted practice and school policy under supervision and direction. The role may include coordination of other education support staff, supporting teachers, and maintaining essential administrative processes.
Certification and/or qualifications of up to three years can be required at this level. The role may include: specific support tasks, assistance to teachers, health and wellbeing support tasks, or technical tasks requiring sound knowledge of basic principles.
Responsibilities
* Provide routine clerical or administrative support responsibilities including general telephone, front‑office enquiries, mail deliveries, stock control, and meeting coordination.
* Maintain, enter and retrieve data from the school's IT systems, such as the school's records system.
* Maintain office records, enrolment data, diary records, and basic written records.
* Support or coordinate the preparation of standard routine internal and external communication (e.g., form letters, newsletters).
* Source basic data or factual information from given sources to support school administrative functions.
* Coordinate the delivery of administrative services within the school.
* In consultation with the principal, determine and manage work priorities within the school office.
* Develop and implement strategies to ensure effective administration procedures.
* Coordinate the implementation of requisitioning, purchasing and issuing procedures.
* Manage client reception and office operations.
* Liaise with school staff regarding support requirements.
* Coordinate staff timetabling.
* Undertake VASS and/or VET administration support.
* Provide first‑aid facilities and assist in delivering first aid to students.
Position Description
* Carry out allocated activities and tasks determined by Year Level Coordinators and Director of Middle School.
* Participate in planning and preparation with teacher teams in the Sub‑School on a regular basis.
* Record and follow up all student absences on a daily basis according to school policy.
* Maintain an orderly environment, including communication to staff, monitoring of office resources, and event organisation.
* Process invoices from start to end following DET guidelines.
* Operate Compass and Cases systems.
* Monitor due dates to ensure timely payment.
* Maintain accurate records to ensure compliance for auditing purposes.
* Assist Business Manager and office team as required, including first aid.
* Work independently within the scope of the role.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfil the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion, developing a workforce that reflects the community we serve. We value diversity in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neuro‑diversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. The department recognises that safe, respectful and inclusive workplaces are essential to high performance and promotes flexible work and diversity across all schools. Reasonable adjustments for staff with disability are provided.
Child Safe Standards
Victorian government schools are child‑safe environments. Our schools actively promote the safety and wellbeing of all students, and all staff are committed to protecting students from abuse or harm in accordance with legal obligations including child safe standards.
DE Values
The department's employees commit to upholding the values of Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights, in addition to the values of individual schools.
Other Information
This Sub‑School Assistant/Accounts Payable position aims to complement educational support provision within the College.
Conditions of Employment
This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee on leave returns to duty at the school.
Application Instructions
Applicants should submit their application via the designated portal and ensure that their contact details are correct. Ensure that no bank or credit card information is provided while applying. If you encounter suspicious activity, report the job ad to the relevant authorities.
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