The Opportunity
Help deliver exhibitions that run smoothly, look incredible, and land on time. If you're the kind of person who sees what's missing, fixes it before anyone asks, and keeps people aligned under pressure, you'll thrive here.
What You'll Be Doing
* Crew coordination: bookings, inductions, onsite timesheets, schedule changes, site requirements
* Logistics: travel and accommodation bookings, freight paperwork (labels, manifests), transport bookings, equipment hire (forklifts, scissors, etc.)
* Stakeholder coordination: venues, expo organisers, suppliers, contractors (confirming details early, preventing issues)
* Project admin: maintaining accurate project records, meeting notes, actions, and follow-ups
* Onsite support (rare): occasional early starts, after-hours, weekends, and infrequent interstate travel may be required for key project moments
What Success Looks Like (First 90 Days)
Project Managers say: "I don't have to chase, it's already handled." Bookings are made early, confirmed properly, and documented clearly. Stakeholders get crisp updates with deadlines, next steps, and follow-ups. Fewer last-minute surprises because risks are raised early (with options, not just problems).
Who This Role Is For
You are proactive and thrive in a fast-moving environment. You communicate confidently (written and verbal), and you can coordinate multiple stakeholders without dropping details.
You'll likely bring:
* 1 to 2 years experience in project coordination, project admin, or logistics coordination (events or exhibitions is ideal)
* Strong documentation habits and high attention to detail
* Confidence juggling priorities and timelines across multiple projects
* A service mindset, you keep projects moving by removing friction for others
Hours (important)
This role is advertised as full-time on Seek. However, we are open to the right person working part-time hours spread across 5 days per week (for example, school‐hours style), because consistent daily coverage is important in this role.
Why Join Xzibit?
* Supportive, collaborative team culture
* Real variety, no two projects are the same
* A role where your work directly impacts project outcomes
* Opportunity to grow into broader project coordination and project management responsibilities over time
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