Administrative coordinator

Are you a detail-oriented professional with excellent organisational skills?


Project Support Officer

* Supporting project teams with administrative expertise, ensuring accurate reporting and compliance.
* Developing and administering SharePoint sites for effective knowledge management.
* Coordinating meetings, workshops, and reviews to track progress and identify opportunities for improvement.
* Preparing briefs, status updates, and dashboards to inform stakeholders.
* Managing documentation, version control, and filing systems to ensure accessibility and security.

This is an exciting opportunity to join our Project Management Technical Capability Team and contribute to the delivery of complex projects.

Key responsibilities include:


Key Responsibilities

* Ensuring financial compliance (SOX) for monthly project reviews.
* Partnering with operational units to maintain compliance expectations.
* Administering and developing SharePoint sites for project management.
* Establishing and maintaining business management systems.
* Supporting delivery of change management plans and team priorities.
* Identifying opportunities for process improvements across units.
* Managing documentation, version control, and defence-standard filing.
* Coordinating meetings, workshops, and reviews - from agendas to action tracking.
* Preparing briefs, status updates, and dashboards for stakeholders.
* Monitoring registers for risks, issues, actions, and decisions.
* Assisting project managers with planning and scheduling.
* Liaising with internal and external stakeholders for smooth communication.
* Supporting capability enablement across KBR Defence & Security Solutions.

Required Skills and Qualifications

* Baseline security clearance or ability to obtain.
* Previous defence experience preferred but not essential.
* Understanding of defence project lifecycles and governance frameworks.
* High proficiency in Microsoft Office Suite.
* Excellent organisational skills and keen attention to detail.
* A collaborative attitude, alignment with our values, and plenty of positive energy.

Why Work with Us

* A workplace culture certified as a Great Place To Work.
* Flexible working conditions.
* Paid parental leave.
* Paid reservist leave.
* Income protection.
* Corporate rewards.
* Salary packaging/Novated leasing.
* Discounted employee stock purchase plans.
* Flu shots, skin checks and private health insurance discounts.
* Career development: Online learning, mentorship and career pathways.